Space Planning Project Manager

Job Title:
Space Planning Project Manager
Location:
Charlestown, MA
Local Candidates Preferred Locations include:
Charlestown MA, Exeter NH, and Cambridge MA
Duration: 6+ months
Description / Comment
Responsibilities

The Space Management Project Manager is a critical role responsible for organizing, managing, and optimizing the space required for training and command center needs during the implementation of an Epic Electronic Health Records (EHR) system.

• Space Planning and Allocation:
  Understand space requirements for training and command center operations.
• Take on and update space allocation plans, considering the specific needs of various project teams and the EHR implementation timeline.
• Space Build out and Management:
  Implement strategies to maximize space utilization and create a conducive environment for training and command center activities.
• Proactively identify and address any space-related challenges or inefficiencies.
• Work with training, command center, facilities, and technical teams to plan and execute a space and tech build out plan for all identified space. Design and manage a space maintenance process. Develop a space onboarding program to orient staff to the space.
• Coordinate with training, command center, and facilities leads in managing issues that arise and efficiently resolve issues.
• Compliance and Safety:
  With facilities teams, ensure that all allocated spaces comply with safety regulations, accessibility standards, and any other relevant requirements. Implement and monitor safety protocols to protect the well‑being of staff and visitors.
• Budget Management:
  As necessary, work with project leadership to budget for space‑related expenses, including rentals, furniture, equipment, and supplies. Monitor and report on budget expenditures, ensuring cost‑effectiveness.
• Communication and Stakeholder Engagement:
  Maintain clear and effective communication with project teams, ensuring they are aware of space‑related plans and updates. Collaborate with cross‑functional teams to address any space‑related issues promptly.
• Reporting and Documentation:
  Maintain accurate records of space allocations, layouts, and related documentation. Provide regular reports on space management status, budget tracking, and any issues that require resolution.