Court Operations Supervisor - Roxbury BMC

Official

Title:

Court Operations Supervisor - Roxbury BMC

Pay Grade: Grade 20S

Salary Range: 20S Entry Level Pay $84,353.62to Pay Range Maximum $

Starting Pay:$84,353.62

Salary Notes: This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.

Departmental Mission Statement: Given our unique responsibility to advance the fair administration of justice, the Boston Municipal Court Department is devoted to the rule of law through the conscientious and expeditious resolution of disputes, with a commitment to restoring the human spirit through correction, education, respect and compassion.

Position Summary: Assists and supports the oversight and supervision of Local 6 office staff and the business
operations of the Clerk’s/Register’s/Recorder’s office or a Probation Office.
Responsibilities may include supporting the office’s hiring processes, making work
assignments, implementation of policies and procedures, collecting departmental metrics, ongoing training, communications, participating in clerical unit employee evaluations, and gathering information in investigations of misconduct at the direction of the Department
Head.

Supervision Received: Works under the direction of their Department Head.

Essential Functions and Responsibilities:

• Within the clerical unit, supervises and manages work activities, including office supervision and management, conducting performance evaluations, providing guidance, implementation of procedures, case management and processing, records management, collection and reporting of statistics and accounting functions.
• May meet with court personnel and other individuals to discuss ways to improve the efficiencies of court sessions and related work within established guidelines.
• Under the direction and oversight of the Department head, ensuring that court staff in a division support the Departmental mission by complying with existing statutes, best practices, and Trial Court policies and procedures.
• Monitors employee performance and conduct for compliance with the Trial Court Personnel Policies and Procedures Manual, local office policies and the Local 6 Collective Bargaining Agreement.
• May participate in the gathering facts related to issues of conduct or performance at the direction of their Department Head. May impose low level discipline such as letters of warning and reprimand (no suspensions) as directed by their Department Head.
• May assist the Department Head with Annual Performance Reviews for Local 6 employees and help draft Action Plans for the professional development and continuous improvement of office personnel at the direction of the Department Head.
• May participate in the hiring and promotion process for clerical staff within their office.
• May monitor and approve Time and Attendance for (Local
  6) employees and generate and review related reports concerning the use and any possible abuse of paid sick leave by office clerical staff. Reports suspected patterns of abuse to their Department Head.
• May coordinate and prepare the annual update of their Office’s Internal Control Plan and Risk Assessments for Department Head review (First Justice/Clerk/Register/Recorder/Chief Probation Officer).
• May serve as the court liaison to the Judicial Informational Services Department (JISD) for electronic equipment and software and may perform the duties of the Local User Expert (LUE) for Mass Courts and other information systems specific to their office or department.
• May assist in the implementation, and coordination local training and education opportunities for Local 6 office staff employees at the direction of the Department Head.
• May serve on various committees and working groups as a representative of the Court division at the direction of the Department Head.
• Performs other duties as required.

Job

Competencies:

Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court.
Mission Driven: Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.
Pr…