Creative Project Manager

Our experiential agency is looking for a Creative Producer/Project Manager who will be responsible for budgeting, timelines/work back schedules, project team management, client relations, vendor management, and the day-to-day implementation of the creative deliverables. Deliverables could include everything from concepting and brand  expo layout, signage and more.

• Support the creative team as needed from a logistical standpoint.
• Advocate for client creative needs with the team understanding the budget and information needed to support from a production standpoint.
• Manage client in partnership with the Creative Director and Executive Producer
• Direct client communication to assure team can focus on the deliverables and ensure communication is organized and responsive
• Respect and understand the creative process on a project
• Track all creative deliverables through team tools and in accordance with client needs.
• Communicate clearly with team members and clients
• Be the connective tissue holistically and know the project inside and out to ensure successful results
• Create and manage approved budget, tracking all related financials related to project and/or workstream
• Set timelines and associated milestones for all projects, integrating with other service lines when required
• Drive process and timeline with internal and client teams for creative design, reviews, and approvals AND vendor partners on deadlines, proofs, final file delivery and onsite execution
• Establish good relations with vendors and work with vendors in securing needed materials on time, within budget and meeting requested specifications.
• Report weekly to project lead on all updates including team hours, budget changes and updates
• Manage internal and client facing documents including but not limited to: signage grids, signage plans, integrated space plans, attendee journey docs, furniture grids, etc.
• Lead internal and external meetings, take notes, set agendas, follow up on action items for the creative team
• Go above and beyond to ensure client and company success
• Effectively manage a high volume of work and consistently provide a high quality of work output
• Utilize creative problem solving all along the planning cycle, consistently looking for ways to deliver more effectively
• Review creative layouts with the Creative Director or Creative Lead and collectively provide feedback
• Manage approved scope of project and notify team of any scope changes
• Manage timeline and workback; communicate changes to the team and clients when necessary - keep the creative team on track; set and meet expectations with clients
• Communicate with Executive Producer weekly on budget updates and when change orders are necessary
• Communicate with the Resourcing team when (budgeted) creative resources are needed
• Set up and lead internal creative review meetings between the project team (prior to client calls)
• Communicate with client the status of creative deliverables
• Identify and track when a new resource is needed to support the deliverable. (Copywriter, Graphics, Animations, UX/UI, Etc.)
• Manage legal reviews as necessary
• Support creative budget reconciliation

Looking for:

• 5+ years of experience managing creative projects for trade shows, events or with an experiential agency
• Microsoft Office suite, Google Suite & Drive, Air Table and/or Quip program experience preferred;  experience is a bonus
• Experience presenting and supporting concepts to internal and external teams and clients
• Ability to work independently, in a team, and as a report to a project lead
• Ability to support and work collaboratively with different work styles, teams, clients seamlessly
• Successfully perform in a high stress, fast-paced environment
• Accept changes with short notice and tolerate frequent interruptions
• Ability to maintain high levels of confidentiality
• Thrive on collaboration with team members
• Work independently and interdependently