Assistant Program Director Day Hab​/Day Program

Overview

Assist the Program Director in managing the clinical, financial, and administrative operations of a day hab. Supervision of staff and contact with persons served, guardians, and other vendors. Ensure proper standards and regulations are adhered to as set forth by the funding sources. Ensure programs meet the quality standards and provide value to persons served and funding sources.

The essential job duties/responsibilities of the position include but are not limited to the information listed below:

• Direct and manage the activities of the program staff. This includes involvement in the hiring, scheduling, training, and evaluating staff. Conduct regular staff meetings. Ensure staff is trained on all necessary plans, procedures, and practices.
• Direct implementation plans for meeting program goals and objectives.
• Assist in the supervision of direct care program staff and/or Site Managers. Schedule specific trainings, as required. Provide conflict resolution for staff, as necessary. Provide staff with new and updated policies, directives, and program systems.
• Monitor the quality and timely completion of all ISPs. Act as liaison to prospective program participants; arrange and perform intake procedures, conduct initial assessment of their appropriateness for the program.
• Provide on-site consultation to Site Managers on the daily operations and supervision of the site and staff, as needed. Assist Site Managers in completing comprehensive assessment for persons served, as needed
• Responsible for staff orientation, as needed.
• Oversee scheduling of staff, including on-call scheduling.
• Oversee purchasing for program sites and start up sites. Coordinate facilities management duties.
• Ensure program’s compliance with all internal quality and external licensing, certification and accreditation organization standards, regulations as well as program specific policies and procedures.
• Provide supervision and direction to program staff regarding habilitative/rehabilitative strategies, techniques, and interventions. Assist staff in developing and implementing effective strategies for persons served.
• May participate in Vinfen and/or funding agency committees, as requested. Attend other Vinfen and funding agency meetings, as requested.
• Participate in various internal and external meetings regarding intervention plans for persons served.
• Serve as a resource for program staff, family and friends of persons served, neighbors, public officials, and other providers.
• Perform various human resource management duties including paperwork submission, staff development, certification records maintenance, workers’ compensation claims, timesheet submission, and other related functions.
• Review Incident Reports for accuracy and corrective action. Assure corrective action plans are implemented and reported.
• Perform trainings, as needed.
• Provide crisis intervention, as needed.
• Maintain current on human services issues and trends such as techniques and tools available.
• Perform other related duties, as required.

Knowledge and

Skills:

• Knowledge of personal computer applications and equipment
• Knowledge of operations management procedures and practices
• Knowledge of financial management practices in human service organizations
• Sensitivity to cultural, religious, racial, disability, and gender issues
• Knowledge and use of advocacy techniques
• Knowledge and use of different communication styles
• Organizational, strategic, participatory, collaborative skills
• Knowledge of human, legal, civil rights, community, and other resources
• Knowledge of available equipment, therapies, and service providers
• Knowledge of empowerment and self-advocacy techniques
• Knowledge of formal and informal assessment practices
• Knowledge of participatory planning…