Inventory & Production Coordinator

Description

Inventory Planning
• Production Support
• Operations |
Boston, MA (on-site)

Company: Polkadog

Position: Inventory & Production Coordinator

Reports To: Admin Manager

Type: Part-time now, on a track to full-time as you grow into inventory & production planning

Salary Range: $20–$25 / hour, depending on experience

Polkadog is a beloved Boston-based premium pet treat brand — a manufacturer and multi‑channel retailer with eleven stores, a fast‑growing wholesale business, and a national Amazon presence. Newly acquired by TAW Ventures, the company is entering an ambitious, multi‑year growth phase backed by real investment.

As we scale, getting inventory and production planning right is mission‑critical — it’s what keeps treats on shelves, wholesale partners happy, and our kitchen running smoothly. This role is built in two stages: you’ll start by mastering our systems and keeping our records flawless, then grow into owning how we forecast demand and plan production. We’re looking for someone curious and self‑motivated who wants to grow with the company — a part‑time start that becomes a full‑time seat at the planning table.

You’ll be the connective tissue between our kitchen, our warehouse, and our records — making sure what we plan, what we make, and what we have on hand all line up.

• Keep our inventory accurate and trusted — maintain records in our inventory system (Fishbowl) so the numbers people rely on are always right.
• Support a fast‑paced production process — enter production data, track materials, and help the team stay ahead of what each run requires.
• Reconcile the paperwork — review packing slips and purchase orders to confirm documentation is complete and matches what’s in the system.
• Watch inventory levels — monitor stock and flag when essential ingredients and materials need to be reordered, so production never stalls.
• Run cycle counts and physical inventories — help plan and execute counts that keep our data clean.
• Solve the mysteries — investigate and resolve discrepancies, and help us understand why they happened so they don’t repeat.

• Forecast demand — use sales and seasonal trends to anticipate what we’ll need across stores, wholesale, and Amazon.
• Plan production schedules — help sequence the kitchen’s work so we make the right products at the right time.
• Coordinate with suppliers — manage reorder timing and relationships to keep materials flowing as volume grows.

This second tier is where the role becomes full‑time — you’ll help shape how Polkadog plans inventory and production at scale.

We care more about attitude, accuracy, and curiosity than a long résumé. If you’re organized, dependable, and like solving puzzles with numbers, you’ll do well here.

• Detail‑obsessed. You catch the small discrepancies others miss and care about getting it right.
• Comfortable with computers and MS Office. Solid working knowledge of Excel and a willingness to learn new systems.
• Confident with basic math. Counts, conversions, and reconciliations don’t intimidate you.
• A reliable teammate. You work well independently and pitch in with the crew when it counts.
• Cool under pressure. You can stay accurate in a deadline‑driven, hands‑on environment.
• High school diploma or equivalent.

• 2+ years in an inventory control, warehouse, or production support role.
• Hands‑on experience with Fishbowl Inventory — a real plus.
• An interest in manufacturing, supply chain, or the pet/CPG industry.

• A real career path. Start part‑time mastering the fundamentals, and grow into a full‑time inventory & production planning role as you take on more.
• Compensation that grows with you. A competitive hourly rate now, with benefits available as you grow into the full‑time role.
• Real ownership. You won’t be a cog — your work directly keeps production running and shelves stocked.
• A brand people love. Join a Boston institution that pet owners are passionate about, now backed for serious growth.
• Learn the whole operation. Get hands‑on exposure to manufacturing, inventory, and operations from the inside.

This is an on‑site role in our Boston production facility. Expect a working manufacturing environment — noise, raw ingredients, and moving equipment are part of the day. It’s hands‑on, fast‑moving, and never boring.

Tell us a little about yourself and why this role caught your eye — we read every application. Polkadog is an equal opportunity employer and welcomes candidates of all backgrounds.