Event Coordinator, Marketing ​/ Advertising ​/ PR

Our Boston based nonprofit is looking for an Events Marketing Specialist to support event-based fundraising and execution for spring and summer events, with a primary focus on sponsorship outreach and renewals, committee-based fundraising coordination, registration oversight, and on-site event support.

• Manage sponsorship outreach for assigned events, including:
  • Renewing past sponsors
  • Following up on warm leads
  • Conducting limited cold outreach as needed
  • Track sponsor pipelines, follow-ups, and commitments
• Coordinate committee-based sponsorship asks:
  • Track progress
  • Follow up with committee members
  • Communicate directly with sponsors regarding participation details once commitments are secured
• Track sponsor benefits and recognition:
  • Collect logos and recognition details
  • Coordinate sponsor recognition with marketing and events staff
  • Ensure sponsor benefits are delivered and documented post-event
• Serve as internal point person for Give Smart registration:
  • Oversee external Give Smart professionals building registration sites
  • Review registration setup for accuracy and completeness
  • Manage attendee and golfer registration once sites are live
  • Respond to registrant inquiries
• Serve as day-to-day point of contact for event committees:
  • Provide materials, reminders, and follow-up to committee members
  • Track committee fundraising activity and deliverables
  • Coordinate handoffs between development, marketing, and events
  • Coordinate timelines for sponsor-facing communications
  • Provide sponsor lists and recognition details to marketing
  • Review drafts for accuracy and sponsor recognition
  • Track approvals and deadlines
  • Prepare and send sponsorship invoices
  • Track payments and outstanding balances
  • Maintain accurate internal documentation
• Support overall event operations
  • Provide on-site support for an event in May
  • Support sponsor experience, registration, and staff needs on event day
  • Support early planning inputs for the Martha’s Vineyard House Party through April
  • Transition responsibilities to a newly hired staff member beginning in late April
  • Ensure clean documentation and handoff of sponsor and registration details

• Experience with event-based fundraising or corporate sponsorship
• Comfort making fundraising asks and follow-up calls
• Experience working with event committees
• Strong organizational and tracking skills
• Familiarity with Give Smart or similar event registration platforms
• Ability to manage multiple deadlines
• Availability for select evenings and weekends for events