Events Manager

The Emerald Necklace Conservancy seeks an energetic, experienced, self-motivated and mission-driven Events Manager to ensure a successful calendar of fundraising and public events. The Events Manager will develop, plan and execute high-impact events that introduce the community to the Emerald Necklace and engage external audiences in enjoying and appreciating the Necklace and supporting the Conservancy.

Reporting to the Director of Marketing and Communications, this role is integral to the Conservancy's success in restoring and improving the Emerald Necklace for all, and stewarding Boston's unique linear park system, designed by Frederick Law Olmsted.

The Events Manager's annual event portfolio includes Party in the Park, Curley Open House, Volunteer Awards, Presidents Walk, year-round free public events, donor cultivation events and smaller meetings and cultivation events throughout the year.

This position requires a highly organized team player with excellent judgment, capable of balancing a diverse range of projects, communicating professionally and sensitively with the public, vendors and donors, and collaborating effectively with a broad group of volunteers and staff. The Events Manager is a problem solver who is very customer service-oriented and client-focused with both internal and external stakeholders, serving and will provide a high level of customer service as the first point of contact for external audiences for events.

They serve as an integral member of the marketing and communications team and work closely with the development team, interfacing with high-level donors, facilitating committee meetings, and working with event hosts and co-chairs.

Party in the Park is an annual fundraiser luncheon. The Events Manager serves as the staff point person for this signature annual fundraising event, working with staff, vendors, public partners and a group of skilled, motivated volunteers who serve on the Party in the Park Committee to ensure PIP meets its fundraising and donor engagement goals.

• Provide oversight and management of all elements of event planning and production: budgeting, fundraising, volunteer management, run-of-show, speaking program, etc.
• Track sponsorship and ticket sales and generate fundraising reports.
• Utilize Raiser's Edge database and event management platform to maintain and track accurate and complete Committee information, invitations, donor and sponsorship data, registration lists and seating/table assignments. Prioritize complete and accurate attendee data capture in Raiser's Edge post-event.
• Coordinate all print and electronic collateral associated with Party in the Park, such as e-newsletters to the Committee, save-the-dates, invitations, PIP program book, in-room signage and more. In coordination with the Development team, ensure appropriate donor and sponsor recognition on all collateral materials.
• Manage and work closely with the consulting event producer to manage Party in the Park planning and day-of execution, including vendor logistics, program run-of-show and stage management, guest check-in and registration, table/room set-up, audio-visual, catering logistics, etc.
• Provide pre-event training to all staff and volunteers working the event and manage day-of activities related to event staff and volunteers.
• Work closely with the Marketing and Communications Manager to maintain accurate information about Party in the Park on the Conservancy website, social media channels, e-newsletters; coordinates guest communication before, during and after PIP.

• In addition, the Events Manager will oversee the planning, budgeting, logistical and relationship management aspects of other events for the public and donors, such as Muddy River Clean-up, summertime in-parks public programming, education events, donor cultivation events and seasonal public programs.
• Manage events and activities hosted by the Conservancy at its headquarters, the Curley House, and monitor and maintain on-site inventory of event supplies and giveaway items.
• Participate in development of strategy,…