Associate Director, Strategic Philanthropy & Engagement, Project Management

Job Summary & Essential Functions

The Associate Director, Philanthropic Strategies & Engagement, Project Management is a project manager and strategic partner supporting principal and transformational gift efforts across the Mass General Brigham Development Office. Working in close collaboration with frontline fundraisers and colleagues across the office, this role manages donor projects related to cultivation, solicitation, and stewardship, and plays a key role in advancing high priority institutional fundraising initiatives.

Reporting to the Senior Director of Development, the Associate Director will manage and collaborate on projects across the Philanthropic Strategies & Engagement team and other business units. The Associate Director will bring strong judgment, fundraising or donor strategy experience, and experience managing complex, multistakeholder projects.

Working in close collaboration with Development colleagues and senior leaders to support the cultivation, solicitation, and/or stewardship of select donors and prospects, the Associate Director will manage donor projects related to cultivation, solicitation, and stewardship, and play a key role in advancing high priority institutional fundraising initiatives.

• Manage donor projects within an assigned fundraising area. Working in close partnership with frontline gift officers and senior leaders, develop and implement project plans that advance principal and transformational gift strategies aligned with institutional priorities.
• Provide project management support for high impact donor activities, including drafting timelines, tracking workflows, and coordinating deliverables across teams. Activities include, but are not limited to: concept development, proposals, stewardship reporting/activity, communications, and events.
• Serve as a strategic partner in developing solicitations by understanding and presenting gift opportunities, preparing materials, supporting design and creation using Word and PowerPoint templates, and tracking workflow.
• Partner to develop and implement best practices in principal and transformational gift project management, promoting consistency, efficiency, and data‑driven decision making.
• Proactively coordinate project activities among key stakeholders, including hospital and department leadership, faculty, frontline fundraisers, and MGB Development Office colleagues, alerting stakeholders to upcoming needs and risks.
• Ensure appropriate review and approvals for donor facing and leadership level materials, including fundraising concepts.
• Manage and facilitate project meetings, including agenda development, note taking, follow‑up, and action tracking.
• Work in close partnership with partner colleagues across MGB Development, including Marketing and Communications, Donor Relations, and Special Events to lead or advise on project execution.
• Working in close collaboration with writing partners, draft, review, and edit a range of materials, including donor correspondence, briefing documents, fundraising concepts, and internal communications. Provide document design support as appropriate using established Word and PowerPoint templates, ensuring materials are accurate, compelling, and aligned with institutional standards.
• Play a key role in annual planning and goal-setting, identifying where project support is most needed and emphasizing consistency in strategy and analytics.
• Support volunteer leadership activities and meetings in assigned fundraising areas as needed.
• Support data and organizational projects related to top donors and prospects in fundraising areas, e.g., donor prospecting and pipelines.
• Ensure maintenance of accurate and updated information in fundraising database and tracking systems.
• As needed, staff and support select donor meetings, visits, tours, and related engagements connected to donor project management work.
• Contribute to team‑wide efforts to strengthen project management practices and ensure consistency in donor strategy execution.
• Perform other duties as assigned in support of principal and transformational fundraising priorities.

• High degree of organization, attention to detail,…