CMMS Specialist; Pharmaceutical Manufacturing

Summary Of Role

The CMMS Specialist is responsible for day‑to‑day administration and continuous improvement of the site Computerized Maintenance Management System (CMMS) supporting Facilities, Utilities, Maintenance, Internal Manufacturing, and Metrology activities within a regulated pharmaceutical environment. This role ensures accurate master data, effective work management processes (asset creation, work orders, preventive maintenance, job plans), controlled documentation and training, and compliant reporting to support equipment reliability, audit readiness, and safe operations.

• Administer work management processes in the site CMMS system, including intake and triage of service requests, work order lifecycle/status control, work coding standards, closeout quality checks, and labor/material capture to support reliability analytics.
• Assist CMMS Administrator with user access and roles, workflows, configuration support, and troubleshooting.
• Maintain CMMS master data integrity (assets, locations, hierarchies, criticality, PM records, job plans, routes, spare parts links), including governance over creation/modification requests and periodic data quality reviews.
• Own preventive maintenance (PM) scheduling process, backlog monitoring, compliance reporting, and coordination with Maintenance/Operations to ensure on‑time completion; support generation of KPI dashboards (e.g., PM compliance, backlog, schedule compliance).
• Develop and maintain standard reports and metrics (CMMS, reliability, inventory/spend, audit metrics) and partner with stakeholders to automate reporting where feasible.
• Support validation and compliance expectations for the CMMS (as applicable): controlled documentation, change control participation, periodic access reviews, data integrity practices, and audit readiness support for internal/external inspections.
• Participate in continuous improvement projects (process standardization, workflow optimization, master data cleanup, reliability initiatives), including documentation of current state, requirements, testing, and go‑live support.
• Assist CMMS administrator with SOP management and training.
• Support spare parts and MRO processes as needed (item setup, naming standards, min/max review inputs, cycle count support, procurement, linkage of parts to assets and job plans).
• Partner with IT/ERP and integration support teams to maintain interfaces (e.g., ERP purchasing/spares, authentication, reporting tools) and support upgrades, patches, and enhancement releases.
• Communicate effectively through email, meetings (in‑person or Teams), face‑to‑face conversation with vendors, management and peers.
• Supports cycle counts for MRO spare parts based on established frequencies to ensure SOX compliance.
• Reconcile storeroom discrepancies due to Cycle Counts and financial reports.
• Work directly with the Accounts Payable team, when required, on any invoicing matters that may arise, related to stock, non‑stock, or service purchases.

• Associate’s or Bachelor’s degree in Engineering, Facilities/Industrial Technology, Information Systems, Supply Chain, or related field; or equivalent relevant experience.
• 3+ year’s experience with CMMS/EAM systems and processes in an industrial setting (Pharmaceutical, Biotech, or other regulated manufacturing strongly preferred).
• Demonstrated experience with CMMS master data management, work order lifecycle processes, and PM program administration.
• Strong proficiency with Microsoft Excel and reporting/analysis tools; ability to manipulate and validate large data sets.
• Working knowledge of maintenance and reliability fundamentals (assets, utilities, preventive maintenance, calibration/metrology concepts).
• Ability to write clear procedures/work instructions and train end users with varying technical backgrounds.
• Strong organizational skills, attention to detail, and ability to prioritize multiple requests in a fast‑paced environment.
• Prior purchasing and inventory experience with ERP system, preferably SAP S4/HANA and SAP Ariba.
• Experienced in the use and application of tools that aid in the identification and contact of suppliers specific to…