Administrative Staffing and International Affairs Coordinator Research Neurology

Position: Administrative Staffing and International Affairs Coordinator RESEARCH NEUROLOGY
Site:
The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Brigham and Women's Hospital, Department of Neurology (DoN) is a Harvard Medical School Affiliated Academic Department comprised of 16 Divisions. The Neurology Research portfolio includes 205 Faculty, 125 Research Fellows, 200 Support Staff, 140 Extended Workers, 125 visa holders.

Working in collaboration with the Director of Neurology Research Faculty, Fellow and Staffing Affairs (NRSA) and the NRSA Team Lead, within the Neurology Research Administration Central Office, the NRSA Staffing Coordinator will function in a fully remote environment as an integral member of the Neurology Research Staffing Affairs (NRSA) Office as well as the DoN research community at large.

The NRSA Coordinator will hold shared responsibility with a colleague to process requirements associated with: onboarding, offboarding, orientations, and reappointment for incoming, existing and departing staff members at all levels. Additionally, the NRSA Coordinator will hold shared responsibility with a colleague to process J-1 & H-1B visa applications for both international employees and Extended Workers.

A successful candidate will have a mature, positive, and helpful nature, will bring enthusiasm, pointed attention to detail, customer service and commitment to administrative work and will be able to work in a remote team that encompasses a dynamic and fast-paced environment.

Essential Functions (Key

Roles & Responsibilities )

Maintains a close working relationship with DoN recruiting supervisors, DoN Research Finance, DoN research administrative support for Labs/Divisions, incoming applicants, NRSA Director & NRSA Team Lead, as well as several Central Offices to on/offboard staff members.

A. EMPLOYMENT

Faculty, Fellow, and Research Scientists:

* Serves as the departmental point of contact for the BWH HRProStaff Central Office. In this capacity, Coordinator serves as a mentor and gatekeeper collecting and processing DoN and BWH onboarding requirements (employment intake forms | salary offer letter templates & approvals | lab documentation | External Salary Source Documentation, CVs, etc.) in a timely fashion for successful onboarding.

Support Staff:

* Serves as the departmental point of contact for the BWH Talent Acquisition Central Office. In this capacity, Coordinator serves as a mentor and gatekeeper of collecting and processing DoN and HR Recruiting/Talent Acquisition onboarding requirements (job descriptions | Workday postings | references | salary offer processes | position requisition control, etc.) in a timely fashion to secure candidates.

B. EXTENDED WORKFORCE

* Serves as the departmental point of contact for the BWH Extended Workforce Central Office (EW). In this capacity, Coordinator serves as a mentor and gatekeeper of collecting and processing DoN and EW onboarding requirements for initial & renewal status for research roles:
Observers, Research Students, Sponsored Employees, Collaborators, and Contractors.

* Processes monthly stipends for EW Research Students.

C. IMMIGRATION/VISA SPONSORSHIP

* Serves as the departmental point of contact for the Office for Global Professionals and Scholars (GPS) and the Harvard International Office (HIO) Central Offices. In this capacity, Coordinator serves as a mentor and gatekeeper of collecting and processing DoN and GPS/HIO visa application requirements for review and immigration processing. Coordinator serves as a mentor to managers and foreign nationals on the varying visa requirements, guidelines, and restrictions, and guides staff through immigration-related questions and issues, referring them to GPS/HIO as appropriate.

Predominantly processing…