Accounting Specialist

Clanton & Associates, Inc. Accounting Specialist Boulder, CO
· Part time Company website

Clanton is looking for a motivated, detail-driven Accounting Specialist to support the financial systems that keep our creative lighting design and engineering work moving forward. This half-time role (20-22 Hours a week) is a great fit for someone who enjoys accuracy, organization, collaboration, and being part of a mission-driven team that is passionate about sustainable, beautiful places where people and nature can thrive.

If you love making financial details clear, useful, and reliable, this role offers the opportunity to contribute directly to a collaborative Boulder-based firm with more than 40 years of leadership in sustainable, creative design.

Clanton & Associates is a leader in lighting design and engineering. Since 1981, our expert team have completed thousands of award-winning architectural and landscape designs, transportation projects, and lighting policies and plans. Clanton is dedicated to illuminating beautiful, sustainable, and equitable places that enable people and nature to thrive.

ACCOUNTING SPECIALIST, PART TIME

Support the financial systems that help a collaborative lighting design and engineering firm stay organized, accurate, and informed.

ROLE OVERVIEW

Clanton is growing, and we are adding a half-time Accounting Specialist position to our team. This role supports core accounting operations, including accounts payable, accounts receivable, payroll support, job costing, compliance tracking, financial reporting, and month-end processes.

This is an exciting opportunity for someone who is detail-oriented, organized, and eager to contribute to the financial health of a collaborative lighting design and engineering firm. The Accounting Specialist will help keep financial information accurate, timely, and useful for leadership, project managers, vendors, clients, and internal team members.

KEY RESPONSIBILITIES

• Review draft invoices for completeness and accuracy, coordinate with Project Managers on billing questions or missing information, update draft invoices based on PM direction, flag discrepancies related to scope, hours, or contract terms, track invoice status, and maintain documentation of changes and approvals.
• Track outstanding invoices and aging, prepare weekly accounts receivable summaries, draft client payment follow-up emails, log incoming payments, apply payments to invoices, coordinate with Project Managers on client-specific billing issues, and support monthly payment audits for CDOT, CCD, and RTD.
• Enter vendor bills, match invoices to approvals or contracts, track due dates, flag upcoming payments, prepare weekly check run or payment lists, maintain vendor records and W-9s, enter and categorize expenses, and track reimbursable expenses.
• Prepare accounts receivable, accounts payable, prepaid, and related schedules, organize supporting documentation, and assist with accurate and timely month-end close processes.
• Support the preparation of reports, dashboards, and financial summaries that help leadership understand financial performance, key metrics, variances, and business risks.
• Maintain coding consistency within the chart of accounts, enter financial data accurately, support clean records, and help keep accounting systems organized and reliable.
• Document standard procedures, help improve workflows, especially the invoicing and accounts receivable cycle, and support audit or insurance requests by gathering and organizing requested documentation.
• Provide light payroll support as needed while maintaining strict confidentiality and accuracy with employee and payroll-related information.
• Additional responsibilities may be added depending on skillset and experience.

WHAT SUCCESS LOOKS LIKE

In your first 6 to 12 months, success in this role will mean becoming a dependable and organized support partner for core accounting processes. You will help keep invoicing, accounts receivable, accounts payable, reporting, and related documentation accurate and current while communicating clearly, protecting confidential information, asking thoughtful questions, and following through proactively.

REQUIRED QUALIFICATIONS

• Associate degree in Business Administration, accounting, finance, or a related field required.
• Minimum of 1 year of related accounting, finance, administrative, or business operations experience required. 3 years preferred.
• Strong professional written and verbal communication skills, active listening skills, and the ability to ask clarifying questions when needed.
• Proficiency with Microsoft Word and Excel, with familiarity using Microsoft PowerPoint and collaboration tools such as Slack.
• Ability to support accounts payable, accounts receivable, payroll support, compliance tracking, and financial reporting with accuracy and confidentiality.
• Strong organizational and time management skills, with the ability to plan work, manage deadlines, and provide proactive status…