Asset Accounting Manager

Requisition Number: 74950

Location:

Boulder, Colorado

City:
Boulder

State:
Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date: 05-Oct-2026

Date Posted: 18-Sep-2026

The Campus Controller's Office at CU Boulder welcomes applications for an Asset Accounting Manager! The Asset Management Unit exists to assure proper accounting for capital equipment and inventories for the University of Colorado at Boulder (UCB). This unit provides consulting, training, and mentoring regarding asset management to campus personnel on the use of the nance systems and the business processes associated therewith, including departmental roles and responsibilities.

They assist campus partners in facilitating accounting management and control of scal operations and resources.

This position exists to control new acquisition of capital equipment by campus departments by reviewing and verifying purchasing documents; contacting departments; correcting improper accounting codes; tracking/uploading les; reconciling transactions to department les and assigning tags and coordinating the tagging of new equipment. The lifecycle of campus capital equipment is ultimately managed by this position to ensure correct policies, procedures, accounting, and nancial reporting.

This position also trains and manages the Property Accounting Specialist and students (when needed) in completing periodic capital equipment inventory tasks; including but not limited to: capital equipment tagging, capital equipment inventory cycles from start to nish, data input into the PSAM system and statistical sampling and testing of department completed capital equipment inventories.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The Campus Controller's Office maintains and supports the university's fiscal responsibility through accurate financial accounting and reporting and in compliance with laws, regulations, policies/procedures and contract requirements for sponsored projects. We provide oversight, assistance and training in financial stewardship for the campus.

Execution and Management of Capital Asset Process

• Execute and manage the collection of capital equipment by reviewing purchase orders, journal entries and information from campus partners.
• Execute and manage the entry of a large volume of capital assets into PSAM each month.
• Manage the new and replacement of capital equipment tags for campus partners within the current and new process.
• Execute and manage the Gift-in-kind process.
• Manage the reconciliation of capital accounts.
• Review of non-capital expense accounts to ensure proper accounting assignment.

Manage, Research and Attend to Campus Requests

• Review and approve Journal Entries for account code 810
  
  XXX on sponsored research speed types for allowability. Check to ensure Journal Entries are necessary and allowable under capital equipment guidelines and policies. Research Financial Services (RFS) and RFS Closeout route these JE's journal entries to this position for approval within People Soft.
• Monitor and address all capital equipment related emails in the property email inbox with a focus on training, collaboration, responsiveness, issue resolution and customer service to our campus partners.

Capital Equipment Fabrication Tracking and Recording

• Work with departments to set up new capital equipment fabrications and make additions to fabrications. Create fabrication tag numbers and review and approve new fabrication speed types.
• Monitor expenses that are charged to the fabrication expense account code. When a fabrication is complete, work with the department to make sure the expenses are complete, accurate in the correct account code.
• Review, reconcile, and approve fabrication costs then enter the fabrication into PSAM and create the necessary Journal Entry.
• Work with RFS on any capital equipment issues or questions that they may have. Work with the RFS Closeout group in the Closeout process of awards to ensure that Fabrications are completed before the award is closed out and all capital related expenses are complete and accurate before the nal report is sent to the sponsor and the speed types…