Administrative Assistant III - Policy Analysis and Research

Position TitleAdministrative Assistant IIIClassificationFull-time (37.5 hrs/week); non-exempt level positionSalary$24.50 - $27.50 per hour based on experience Position availableImmediately / Position is in office in Boulder, CO
** Please apply with a cover letter and resume by February 20, 2026 addressing short , medium and long term professional goals as well as what interests you about working for WICHE.
** In order for us to evaluate your non-AI assisted skills, please include a section in your cover letter about the ways in which you use AI and what you think its role is in the position.The PositionUnder the supervision of the Vice President, Policy Analysis and Research, works collaboratively with staff in the Policy Analysis and Research Unit in support of wide-ranging efforts aligned with WICHE’s mission.

Work involves independent judgment requiring a thorough knowledge of unit programs, procedures, and policies and the ability to choose among a number of alternatives in determining procedures, interpreting policies, and performing a variety of assignments without instruction. Incumbents may provide lead supervision to a small number of subordinate clerical positions (on-call staff and/or interns). Meeting and Event Planning and Execution Coordinate planning for meetings involving external constituent groups, including management of related contracts, materials, invitation and registration activities, and travel reconciliation/reimbursement

Manage on-site administrative responsibilities for meetings hosted at WICHE’s office and at external sites (including those involving travel)
General Administrative Support of Vice President and Policy Analysis and Research Unit Under general supervision, exercise independent judgement to perform a full range of both clerical and administrative support for the policy unit and Vice President Process consulting agreements and other contracts, accounts payable and receivable for the unit, including status tracking for all contracts and agreements

Assist in coordinating vice president’s calendar, schedule, and meetings

Create and maintain spreadsheets and other information necessary to support the unit’s activities, including the unit’s work related to the WICHE Commission Assist in the dissemination of unit correspondence, memoranda, and reports Perform clerical duties associated with the dissemination of unit materials, including maintaining key contact lists and other information

Provide assistance with research and data collection of various projects

Assist vice president with grant applications, tracking, and managing master calendar Budgeting and Accounting Support Fulfill clerical budget management duties, including providing monthly updates of accounting information; developing meeting cost estimates; and tracking expenses for multiple external contracts and meetings

Manage unit responsibilities for processing invoices, reimbursement requests, and other expenses.

Other

Roles and Responsibilities
Work with Vice President in preparing products for external distribution, including publications, grant applications, meeting materials, etc.

Perform duties related to publication request fulfillment on behalf of WICHEOversee minor unit website content updates Represent the policy unit on WICHE-wide initiatives

Collaborate with non-unit staff at WICHE to ensure efficient operations

Additional duties and responsibilities as they may arise within the unit Position SpecificationsRequired: A bachelor’s degree from an accredited college or university and at least three years of administrative experience or an equivalent combination of education and experience

Excellent attention to detail, accuracy, and ability to meet deadlines

Ability to establish and maintain effective, cooperative, and cordial working relationships; to be flexible and service-oriented, and to learn new skills

Experience in making travel arrangements and coordinating meetings

Demonstrated competence in organizing, prioritizing, and managing multiple activities and timelines; ability to work efficiently with numerous interruptions

Excellent oral and written skills

Demonstrated ability to work…