Development Assistant, Leeds School of Business

Job Summary

Advancement at CU Boulder encourages applications for a Development Assistant that operates as a key support member of the Leeds School of Business team! Under the guidance of the Assistant Dean, this position uses autonomy, independence, and subject matter expertise to provide administrative support and office management for a high-performing and collaborative advancement team. This position will work on a broad array of administrative duties that are variable and complex in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and other constituents.

This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement component.

CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define the culture and drive engagement and fundraising success.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

At CU Boulder Advancement, we are committed to fostering an environment where everyone matters and all can thrive. Our efforts around equity, inclusion, and belonging are integral to our mission and to our success as a division. We actively engage in learning, reflection, and the ongoing examination of systems, policies, and practices that perpetuate oppressive ideologies—racism, sexism, ableism, and heterosexism. We recognize our responsibility to lead by example and to support a culture that is inclusive, accountable, and grounded in respect for our colleagues, partners, and the communities we serve.

We hold ourselves accountable through individual and divisional goals that assess progress, growth, and outcomes in alignment with our values and public mission.

• Serve as the primary liaison with the Leeds School of Business dean’s office for smooth operation and collaboration.
• Strategize and complete travel arrangements (which may include detailed itineraries reflecting appointments with donors) for the Assistant Dean of Advancement.
• Apply data from donor database to build requested reports, spreadsheets, and donor correspondence.
• Initiate, schedule and coordinate internal and external meetings for the Leeds advancement team.
• Hire/manage 8-10 student assistants for the Leeds advancement team.
• Prepare and distribute various administrative materials including financial and administrative reports and personal letters of invitation, thanks, explanation, information, and cultivation.
• Maintain office supply inventory.
• Serve as support and back up for one other Leeds development assistant to
  • Monitor and record donations and event payments
  • Process donor checks and gifts
  • Process and route documentation for fund agreements
• Provide event support and preparation, as necessary.
• Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings.
• Assistance with special projects.

• Conduct preliminary research on prospective donors and assist in identifying, cultivating, soliciting, and stewarding donors through research of available databases.
• Update donor database with notes, strategic plans, contact reports, and tasks to ensure the most current and relevant information is available. Share information with other team members.
• Receives and responds to donor/constituent inquiries.
• Prepare comprehensive briefing reports to be used for cultivation and solicitation meetings.

• Answer and direct phone calls; screen phone messages and distribute/follow-up, as necessary.
• Receive, process and distribute unit mail/inter-office correspondence.
• Prepare purchase requisitions for various…