Office Manager-Executive Assistant M-F

Office Manager/Executive Assistant M/F Job Description

The Office Manager/Executive Assistant for “The Company” will be responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. The Office Manager/Executive Assistant is responsible for accomplishment of the following major objectives:

• Manage and supervise office operations, including ensuring proper procedures are followed, ordering supplies, processing invoices and expense reports, interacting with vendors and facility management
• Work with “The Company” security experts to ensure office procedures are current and systems are functional
• Process new employees, including paperwork, securing network access, mobile phones, business cards, and computers
• Plan, coordinate, and maintain executive calendars, meetings, teleconferences, and travel (foreign and domestic)
• Perform monthly analysis of actual expenses vs. budget, generating a report to be distributed to Finance Department in US and France
• Provide backup to Marketing, Business Development, and Government Affairs teams as needed
• Serve as the Human Resource contact for the office
• Maintain relationships with “The Company” counterparts world-wide to increase sense of cohesiveness

• Thorough knowledge of office procedures, equipment, and software systems, including excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• 3+ years of relative experience
• Comfortable taking initiative and working across teams and functions
• Excellent communication skills including oral, written, and interpersonal
• Ability to work with all levels of management and staff, vendors, and customers
• Strong organizational skills, including the ability to successfully manage multiple projects with competing priorities and deadlines
• Excellent attention to detail and follow-up
• Ability to exhibit confidentiality, discretion, and flexibility
• A working knowledge of accounting and human resource management practices and procedures
• A working knowledge or desire to learn French language and culture

Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 100,000 employees and sales of 27.3 billion euros in 2024, and holds, alone or in partnership, world or regional leadership positions in its core markets.

Safran is in the 2nd place in the aerospace and defense industry in TIME magazine's "World's best companies 2024" ranking.