Executive Assistant

It’s a great time to join the City of Boulder!
** Final date to receive applications:
** March 12, 2026
** Compensation Details:
** Full Pay Range
33.23 - 48.22

Generally, the hiring range is from the minimum up to 80% of the range.

This is a full-time hourly position.
** Scheduled Weekly

Hours:

** 40
* * Benefit Eligibility Group:
** Non Union (30+ Hours)
Locate the Benefit Eligibility Group value on the  document to identify the benefits offered for this job.
** Job Description

Summary:

** Under general supervision, provides executive-level administrative support to the Fire Chief and Deputy Fire Chief. Manages schedules, correspondence, records, and communications to ensure efficient operations of the executive office. Serves as a primary point of contact for internal and external stakeholders, handling confidential and sensitive matters with discretion. Supports departmental initiatives, leadership priorities, and citywide projects.
*
* Job Description:

**** ESSENTIAL DUTIES AND RESPONSIBILITIES
*** Provides direct administrative support to the Fire Chief and Deputy Fire Chief including scheduling, correspondence, and meeting preparation.
* Manages executive calendars, arranges travel, and coordinates logistics for meetings, conferences, and events.
* Prepares correspondence, reports, presentations, and meeting materials.
* Screens calls, visitors, and correspondence; responds to inquiries and refers issues to appropriate staff.
* Coordinates communications between executive leadership, city officials, staff, and community stakeholders.
* Maintains confidential files, personnel records, and sensitive information such as background information on new candidates that includes psychological evaluations, medical, and fitness screenings.
* Prepares agendas, minutes, and documentation for leadership and management meetings.
* Supports budget preparation, purchasing, and tracking of expenses for the executive office.
* Assists with special projects, research, and presentations on behalf of executive leadership.
* Coordinates recognition events, employee engagement activities, and community relations efforts.
* Ensures compliance with city policies, records retention, and administrative procedures.
* Provides support during emergency activations, including scheduling, communications, and documentation.
* Performs related duties as required to meet the needs of the City and Fire Department.
** MINIMUM QUALIFICATIONS
*** Ability to manage multiple priorities, maintain confidentiality, and provide high-level administrative support.
* Ability to communicate effectively with internal staff, city officials, and the public.
* Ability to exercise judgment, discretion, and professionalism in handling sensitive matters.
* Knowledge of office administration, scheduling, and records management.
* Skill in Microsoft Office Suite, scheduling systems, and presentation tools.
* Skill in written and verbal communication, editing, and formatting documents.
* Valid Colorado Driver’s License and ability to maintain an acceptable motor vehicle record.
* Have and maintain acceptable background information, including criminal conviction history.
** PREFERRED QUALIFICATIONS
*** Bachelor’s Degree in Business Administration, Public Administration, Communications, or related field.
* Seven (7) or more years of progressively responsible administrative or executive assistant experience.
* Experience supporting executive-level staff in government or public safety.
* Knowledge of municipal government operations and public safety organizations preferred.
* Knowledge of project coordination, event planning, or public relations.
** REQUIRED EDUCATION AND EXPERIENCE
*** Associate’s Degree in Business Administration, Public Administration, Communications, or related field; or equivalent of four (4) years related experience may substitute for the education requirement only.
* Five (5) years of progressively responsible administrative support experience.
** SUPERVISION
* *** Supervision Received:
** Fire Chief, Deputy Fire Chief
** Supervision Exercised:
** None
* * WORKING CONDITIONS AND REQUIREMENTS**
* ** Physical and Mental Effort:
** Sufficient clarity of speech and hearing or…