Office and Facilities Supervisor

Corden Pharma is a leading full-service Contract Development and Manufacturing Organization (CDMO) specializing in active pharmaceutical ingredients (APIs), excipients, drug products (DPs), and packaging. With around 3,000 employees worldwide, we help pharmaceutical and biotech companies manufacture medicines with the ultimate goal of improving people’s lives.

Our network, spanning Europe and the U.S., provides flexible and specialized solutions across six technology platforms:
Peptides, Lipids & Carbohydrates, Injectables, Highly Potent & Oncology, Small Molecules, and Oligonucleotides. We strive for excellence in supporting this network and are committed to delivering the highest quality products for patient well-being.

We strive for excellence. We share our passion. Together, we make a difference in patients’ lives.

Highly organized, service-oriented, and comfortable being the front-facing office presence for employees, guests, and day-to-day workplace needs. Shaping the day‑to‑day workplace experience by ensuring efficient operations and fostering a positive, productive culture.

Responsible for overseeing the administrative staff, managing schedules and office workflows, and ensuring supplies and equipment are well maintained. You’ll also plan and organize administrative work, refine procedures, and manage special projects as needed.

As the central coordination point for the office, you’ll ensure that offices, meeting spaces, and facilities run effectively, that employees have the resources they need, and that the workplace reflects the company’s culture and commitment to operational excellence.

Includes the following. Other duties may be assigned.

Office Operations

Oversee day‑to‑day operations, scheduling, and upkeep of a clean, organized work environment.

SOPs

Create and regularly update a departmental manual of standard operating procedures to ensure all team members have clear guidance on office tasks and protocols.

Customer & Vendor Communication

Serve as a key contact for customers, carriers, and vendors. Coordinate orders, deliveries, and problem resolution to ensure seamless service.

Communication

Serve as the primary point of contact for employees, auditors, vendors, clients, and other stakeholders at Flatirons.

HR & Safety Support

Assist with employee onboarding/offboarding & interview coordination, as needed, and enforcement of Health and Safety policies.

Security

Collaborate with the onsite Safety Team to maintain secure and well‑protected office spaces.

Facilities Management

Oversee maintenance, repairs, cleaning, and building services to ensure a safe, functional, and welcoming workplace. Work with the Admin Team to coordinate space planning, office moves, seating assignments, and workspace optimization.

PMO Support

Provide client support for the Director of Project Management Organization (PMO).

Continuous Improvement

Identify and implement process improvements in office operations, shipping efficiency, and inventory management. Partner with Site Leadership on special projects to enhance overall site performance.

Facilities Strategies

Develop long‑term facilities strategies aligned with company growth and operational needs.

Event Coordination

Assist with event coordination as needed.

Provide assistance and coverage for Front Office function as needed.

Administrative Leadership

Supervisory responsibilities include daily leadership of team, training, and development; interviewing and hiring; managing time and attendance records; performance appraisals; rewarding and disciplining employees; and resolving daily problems and conflicts.

Financial Oversight

Track office expenses, process invoices, enter purchase requisitions, and ensure adherence to budget guidelines. Support the purchasing of goods and services including SAP purchase requisition creation, SAP invoice receiving, PO balance support, and reconciliation of purchases and T&E card.

Every individual is personally responsible for the safety and environmental aspects of their activities in the workplace. Each employee…