Administrative Assistant

Job Description

Title:

Administrative Assistant

Location:

Works remotely and in Boulder, CO, and must be willing to travel to Denver as well.

Salary: $20 - $25 per hour

Position: 90 day Temp-Hire

• Schedule coaching sessions and training workshops
• Schedule client meetings
• Mail documents, books, and other items to clients
• Summarize notes and workshop evaluations after a meeting or client offsite
• Book lodging, airfare, rental cars, tours, etc.

• Track tasks and issues within online project management system
• Meet with client engagement team during key meetings
• Summarize meeting notes
• Coordinate engagement meetings and schedules with main client point of contact
• Update project plan as necessary

• Build relationships with team of trainers, coaches, and facilitators
• Schedule and onboard trainers and facilitators for client engagements
• Assist in development of client materials (participant workbooks, power point decks, etc.)
• Deliver/pickup workbook and participant materials from Kinkos/printers if needed
• Provide occasional onsite assistance during workshops and speaking engagements
• Book meeting space for workshops

• Administer DiSC access codes for client engagements
• Administer 360 degree profiles using DiSC, The Leadership Circle, and other online tools
• Process requests for elearning courses
• Utilize the Ignite Insight Action Planning System to track client action plans and feedback
• Conduct occasional training with clients on the DiSC administration system (EPIC)

• Work with the Director of Communications to coordinate quarterly marketing efforts
• Maintain the internal marketing calendar
• Utilize Constant Contact email marketing system during marketing campaigns
• Assist in responding to speaking RFP requests
• Coordinate logistics of speaking engagements with appropriate contact person
• Assist in follow-up of speaking engagements (email newsletter, adding contact information into the CRM system, coordinating Insight Sessions)

• Comfortable working independently
• Demonstrates a positive outlook and assumes positive intent of others
• Open to receive coaching and offer coaching to others
• Takes risks and learns from mistakesli>
• Methodical in approach, pays attention to details, and action oriented
• Enjoys working with corporate clients, business-oriented
• Excellent written and verbal communication skills are required

• Extensive administrative or executive assistant experience
• Easily learns new technologies
• 3-5 years office work experience
• Demonstrable Microsoft Office skills
• Experience using Google Apps for Business