Administrative Assistant

Scion Staffing has been engaged to conduct a search for a Temporary Administrative Assistant on behalf of a custom lighting manufacturer in Boulder, CO. This is an exciting opportunity to join a highly creative and collaborative studio environment supporting day-to-day administrative operations.

This role is ideal for a highly organized, detail-oriented administrative professional who enjoys balancing customer communication, order coordination, shipping logistics, invoicing, and process management within a creative production environment.

ABOUT THE ROLE
The Administrative Assistant will serve as a key operational support partner to studio leadership, clients, showrooms, and vendors. This position will oversee order management workflows, shipping coordination, approvals tracking, invoicing support, and customer communication while ensuring accuracy and organization across multiple active projects.

RESPONSIBILITIES

• Serve as a customer service liaison for clients, showrooms, and vendors
• Manage incoming orders and maintain accurate records using Google Workspace tools
• Coordinate and track client approvals, revisions, and production timelines
• Prepare shipping estimates for sculptures and sample materials
• Support invoicing, payment tracking, and administrative documentation
• Coordinate shipping logistics with vendors and clients
• Maintain organized records, spreadsheets, and workflow documentation
• Support smooth day-to-day operations and communication

QUALIFICATIONS

• 2+ years of administrative support, customer service, order management, or logistics experience preferred
• Strong proficiency with Google Sheets, Google Docs, Google Drive, Google Calendar, and email communication
• Quick Books Online experience preferred

WORK ENVIRONMENT & SCHEDULE

• Fully onsite in Boulder, Colorado
• Parking available onsite
• Some schedule flexibility available

COMPENSATION & ASSIGNMENT DETAILS

• Pay range: $27.00-$32.00/hour

ABOUT OUR SEARCH FIRM
Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a Clearly Rated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.