Administrative Assistant

* This is a 16-hour ongoing contract opportunity*

Responsibilities:

• Oversee the day-to-day operations of a 10–14 person office
• Ensure a professional, efficient, and well-organized work environment that supports employee productivity and business objectives.
• Coordinate and manage office logistics, including scheduling team meetings, leadership meetings, and Board meetings, while ensuring meeting materials, facilities, and related administrative needs are effectively supported
• Oversee the procurement and management of office supplies, food and beverage services, and other workplace resources to maintain a positive employee and visitor experience
• Lead and support small-scale projects focused on improving office operations, processes, and overall workplace efficiency
• Primary point of contact for office-related vendors, managing relationships with third-party service providers, including cleaning, parking, and other facility services
• Serve as the liaison with the office landlord regarding building-related matters

Qualifications

• At least 3+ years of applicable experience
• Experience supporting C-Suite is required
• Experience with Outlook 365, Teams, One Note, etc. and Expensify a plus but not required
• Soft skills:
  
  proactive, effective decision making skills, can act unsupervised, flexible

Success in this role requires exceptional communication skills both verbal and written, high caliber organizational skills, attention to detail, proactive problem-solving, and the ability to effectively manage multiple priorities in a dynamic business environment.