Arts & Sciences Dean's Office Professional Assistant

Job Summary

The College of Arts & Sciences at CU Boulder encourages applications for the Arts & Sciences Dean's Office Professional Assistant position. This role performs primary, diversified, and occasionally confidential operational and administrative support duties, correspondence, and communications, requiring broad and comprehensive experience, skills, and knowledge of the organization’s policies and practices. The position is responsible for administrative management of the Dean’s office logistics and provides executive-level support for the College of Arts & Sciences Dean.

The Dean's Office Professional Assistant represents the Dean’s Office to university constituents in a professional and informational manner through daily interactions. The position must communicate and interact with varied audiences, including high‑level administration, faculty, staff, students, parents, key donors, and community members.

This position requires a high degree of administrative authority, independence, and confidentiality in several areas of faculty and staff involvement. It provides continuity when dean change‑overs occur.

Routinely makes operation‑level decisions in support of the Office of the Dean, independently interacts and exchanges information with other support staff in the university and college’s upper‑administrative structure. The position works effectively in a fast‑paced environment, anticipates needs proactively, evaluates priorities, leads multiple concurrent assignments, uses independent judgment and decision‑making skills to assess situations, and initiates appropriate actions or responses.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The College of Arts and Sciences at CU Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields. Our research generates new knowledge and solves some of the world’s most critical problems.

The college leads nationally in undergraduate and graduate education in the natural sciences, social sciences and arts and humanities, bringing world‑class research and scholarship to our students, both in and out of the classroom.

• Oversees and prioritizes scheduling meetings for the Dean, the Vice Dean for Finance, the Associate Dean for Faculty Success, and the Associate Dean for Research, exercising discretion in handling sensitive and confidential appointments. Dean is the first priority.
• Collaborates with the Senior Executive Aide to develop and complete an effective calendar strategy that improves the Dean’s availability for key meetings and engagements.
• Collaborates with the divisional EAs on recurring annual meetings, including 30–40 departmental meetings between the Dean, Deans of Divisions, and Department Chairs, as well as 30–40 summer planning meetings.
• Is responsible for conference room reservations (Old Main 1B85 and Mackey 230) using Outlook and the CCURE system, ensuring availability, accuracy, and appropriate access.

Serves as a central administrative liaison and operational lead for the Office of the Dean, ensuring smooth communication, consistent administrative processes, and efficient day‑to‑day operations that align with University and College policies.

• Serves as a primary contact between the Office of the Dean and over 60 departments, programs, and centers, as well as campus administrators, faculty, staff, students, and external partners.
• Tracks and researches issues brought to the Dean’s Office, as assigned, ensuring timely and compliant resolution in alignment with University, campus, and Regental policies.

• Assists the Senior Executive Aide by…