Office Manager

Corden Pharma is a leading full‑service contract development and manufacturing organization (CDMO) specializing in active pharmaceutical ingredients (APIs), excipients, drug products (DPs), and packaging. With around 3,000 employees worldwide, the company helps pharmaceutical and biotech companies manufacture medicines with the ultimate goal of improving patients’ lives.

Highly organized, service‑oriented, and comfortable with a front‑facing office presence. The role shapes the day‑to‑day workplace experience by ensuring efficient operations and fostering a positive, productive culture. Responsibilities include overseeing administrative staff, managing schedules and office workflows, ensuring supplies and equipment are well maintained, and planning and organizing administrative work, refining procedures, and managing special projects as needed. As the central coordination point for the office, the incumbent ensures that offices, meeting spaces, and facilities run effectively, employees have the resources they need, and the workplace reflects the company’s culture and commitment to operational excellence.

• Office Operations:
  Oversee day‑to‑day operations, scheduling, and upkeep of a clean, organized work environment.
• SOPs:
  Create and regularly update a departmental manual of standard operating procedures to provide clear guidance on office tasks and protocols.
• Customer & Vendor Communication:
  Serve as key contact for customers, carriers, and vendors; coordinate orders, deliveries, and problem resolution.
• Communication:
  Act as primary point of contact for employees, auditors, vendors, clients, and other stakeholders at Flatirons.
• HR & Safety Support:
  Assist with employee onboarding/offboarding, interview coordination, and enforcement of health and safety policies.
• Security:
  Collaborate with the onsite Safety Team to maintain secure and well‑protected office spaces.
• Facilities Management:
  Oversee maintenance, repairs, cleaning, and building services; coordinate space planning, office moves, seating assignments, and workspace optimization.
• PMO Support:
  Provide client support for the Director of Project Management Organization (PMO).
• Continuous Improvement:
  Identify and implement process improvements in office operations, shipping efficiency, and inventory management; partner with site leadership on special projects.
• Facilities Strategies:
  Develop long‑term facilities strategies aligned with company growth and operational needs.
• Event Coordination:
  Assist with event coordination as needed.
• Front Office Coverage:
  Provide assistance and coverage for front office function as needed.

• Administrative Leadership:
  Supervisory responsibilities include daily leadership of the team, training and development, interviewing and hiring, managing time and attendance records, performance appraisals, rewarding and disciplining employees, and resolving daily problems and conflicts.
• Financial Oversight:
  Track office expenses, process invoices, enter purchase requisitions, and ensure adherence to budget guidelines; support purchasing of goods and services including SAP purchase requisition creation, SAP invoice receiving, PO balance support, and reconciliation of purchases and T&E card.

Every individual is personally responsible for safety and environmental aspects of their activities in the workplace. Each employee is expected to perform their job duties in a safe manner utilizing all their knowledge, training, ability, and experience.

Corden Pharma follows current good manufacturing practices (cGMP) and regulatory standards such as FDA, ICH Q7, and other applicable global regulations to ensure product quality and patient safety. The quality management system requires adherence to clearly defined procedures and compliance with cGMP principles across all operations.

• Education and Experience:
  
  Proven experience in facilities management, office management, or corporate operations; knowledge of workplace safety standards and building operations; three years of administrative…