Office Manager-Apex

Boulder Valley School District is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives. Our comprehensive and innovative approach to education ensures that each student meets expectations relative to intellectual growth, physical development and social emotional well-being. The district covers approximately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill.

Website: BVSD.

Location
: CO:
Boulder

School/Department: Apex

Position Title: Office Manager-Apex

Position

Start Date:

July 22, 2026

Position Type: Office Professionals

FTE: 1.0

Work Schedule: 230 Days - 12 Months - August Office

Pay Range:* $25.08-$33.12

Closing Date: July 20, 2026

The Apex Office Manager provides comprehensive clerical and administrative support to Apex leadership by coordinating office operations, payroll and attendance processes, personnel actions, customer service, and building operations, ensuring the efficient, safe, and effective functioning of the program. This position serves as a primary point of contact for students, families, staff, and district departments; supports hiring and staffing processes, facility operations, and school safety procedures;

and coordinates Career and Technical Education (CTE) program compliance, credential renewals, state reporting, and extra-duty contracts to support district and school objectives.

• Provide and coordinate comprehensive clerical and administrative support for Apex leadership and operations by serving as a main contact for program and district employees, managing schedules and calendars, composing and distributing communications, maintaining and managing office and building technology, facilitating building maintenance and facility use, coordinating translation and interpretation needs, and ensuring consistent coverage and record-keeping to support efficient and safe school operations.
• Manage and maintain employee time and attendance records, submit payroll requests, employee leave actions, resolve absence and coding issues, and coordinate building substitute check-in process and classroom coverage to ensure accurate payroll and smooth daily operations.
• Provide information and customer service support to students, parents, guardians, staff and community by responding to inquiries and concerns, coordinating meetings, activities, and events, supporting student check-in processes, and including documentation.
• Support building security and safety by following district policies and procedures, including monitoring the main entrance and greeting visitors, managing keys and security system access, assisting with crisis and safety procedures, including drills and emergency responses, maintaining building and campus maps, and submitting and tracking maintenance requests and ensuring a well‑maintained campus.
• Collaborate with Human Resources, Budget, and Benefits teams. Monitor staffing allocations and budget information for accuracy; coordinate and enter school personnel actions in the ERP system; provide comprehensive support for end‑to‑end hiring processes, ensuring efficient, accurate processing of staffing operations; and provide initial coordination with appropriate district staff regarding employee leave of absence and workers' compensation needs.
• Monitor and maintain all Career and Technical Education program approvals and renewals for the district. Collect and maintain CTE data per state requirements including student follow up data, CDIP data, CTE teacher records etc.
• Monitor, communicate and support CTE teachers about upcoming credential renewal due to CDE.
• Manage and submit all CTE CTSO extra duty contracts for CTE teachers.
• Perform other duties as assigned.

Required:

• High school diploma or equivalent and experience in secretarial work, word processing, basic computer skills and bookkeeping.
• Minimum of three years experience in general office work.
• Communicate (read, write, and speak) in English.
• Completed and submitted BVSD online application.

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