Administrative Assistant III

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Non-Exempt Boulder Office, Boulder, CO, US

7 days ago Requisition

Salary Range: $24.51 To $25.62 Annually

Classification Full-time, non-exempt or option for no less than .75 FTE

Salary $24.51 - $25.62 per hour based on experience

Position available Immediately / Position is in office in Boulder, CO

Are you ready to join a team that is committed to strengthening higher education, workforce development, and behavioral health throughout the western United States and Pacific Territories? The WICHE Behavioral Health Program (BHP) is searching for an energetic, self‑directed, and detail‑oriented Administrative Assistant to work at our Boulder, Colorado offices, or to work remotely when necessary. Successful candidates will demonstrate an ability to work in a fast‑paced, collaborative environment, while maintaining a professional attitude and strong attention to detail.

Our staff are engaged and busy from the first day and there is never a dull moment.

Under the direct supervision of the Senior Administrative Coordinator, and in coordination with other directors and managers, this position provides general administrative assistant support for the Behavioral Health Program and is responsible for specific duties as enumerated below:

• Under direction of the Senior Administrative Coordinator and project leads, develop and implement process of tracking program work plan activities.
• Prepare electronic and print communications (newsletters, brochures, publications) for distribution via mass emails and listservs.
• Using Word Press, make minor edits and formatting of various websites hosted and managed by the BHP.
• Generation of various media and other correspondence including creating and editing PowerPoint presentations, Excel, and Word documents.
• Assist with basic formatting of professional reports, presentations, and correspondence.
• Process BHP purchase reports, travel expense report vouchers, consultant invoices, and credit card charges.
• Assist project leads with travel planning, travel reimbursements, and scheduling meetings and conference calls.
• Help coordinate large meetings and conference planning, including locating appropriate venues, meeting room accommodations, AV equipment setup, catering, guest speakers, and coordinating evening reception and/or other side events.
• Provide comprehensive office management support to the BHP, photocopying, scanning, email, electronic filing.
• Complete data entry, file management, and general correspondence tasks with accuracy.
• Provide administrative support for WICHE’s Psychology Internship Consortium Program. Including:
  • Communications and correspondence:
    This includes coordination of meetings, orientation and graduation instructions and coordination, congratulatory greeting cards, meeting support, and planning. Ensuring materials and websites meet communication design and branding requirements including 508 compliance.
  • Purchasing and support for the Psychology Internship Consortiums (PICs) for various functions and events throughout the year including main administrative support contact this including but not limited to purchasing supplies, meeting space, graduation and orientation expenses for each of the consortiums, tracking and payment of various fees (APPIC and APA) that are in the budget.
  • Timecards:
    This includes assurance that interns enter timecards accurately and timely into the WICHE timekeeping system. This may include making phone calls or other correspondence to interns/staff to ensure that payroll has the necessary information according to the deadlines established by WICHE.
  • Website maintenance including maintaining PIC websites to include updating the website with key information and timelines, formatting and proofing handbooks, uploading information into each website and coordination with PIC training directors to ensure that websites are up to date with the most current information. Coordination with WICHE PIC technical assistance staff to ensure that the Websites meet…