Accounting​/Administrative Specialist Boulder

Accounting/Administrative Specialist

We are looking for an Accounting/Administrative Specialist to support day-to-day accounting operations and administrative coordination for a busy workplace in Boulder, Colorado. This position combines purchasing, invoice handling, expense support, and office supply management to help keep financial records accurate and the facility running smoothly. The ideal candidate is organized, detail-oriented, and comfortable balancing recurring accounting tasks with practical office and lab support responsibilities.

Responsibilities:

• Manage routine purchasing for office, lab, and breakroom supplies by tracking stock levels, placing orders with approved vendors, and maintaining availability of essential materials.
• Process invoices, request missing billing documents, and enter financial information into Quick Books to support accurate accounts payable records.
• Maintain open purchase order records by updating order status, revising estimated delivery dates, and following up with vendors when shipment details are unavailable.
• Receive incoming deliveries, organize related paperwork, and ensure shipping materials are handled according to site procedures.
• Prepare weekly payment activities, including accounts payable processing, check runs, and filing of paid invoices and outstanding bills.
• Review and approve contractor timesheets, assist with employee reimbursement and travel expense submissions, and support related accounting documentation.
• Complete month-end administrative and accounting tasks such as use tax calculations, usage tracking, inventory-related entries, prepaid balance reviews, and reporting updates.
• Coordinate vendor credits, hazardous waste billing allocations, recurring supply orders, janitorial communication, and other general administrative support needs.
• Support periodic operational tasks including preparing timesheets, arranging lab coat laundering, reconciling vendor statements, and ordering required workplace compliance materials.

Benefits include 401k with 3% company match, 2+ weeks PTO, paid holidays, and 100% healthcare coverage for the employee!