Part Time Office Coordinator; In Office

Office Coordinator

Reports To:

Sr. Director of Operations

FLSA:
Part Time – Hourly Non Exempt

Function:
This position, in conjunction with the Sr. Director of Operations, will be responsible for supporting meetings and special projects with the Boulder Chamber.

Responsibilities:

• Office Coordination
• Work with contractors and staff to keep the building maintained, internally and externally, and functional in a cost-efficient manner.
• Manage vendor services and contracts. Prepare a schedule with renewal dates and general terms. Rebid for services and leases as appropriate. Maintain a building maintenance calendar.
• Responsible for supply orders and keeping supplies stocked in accordance with business needs.
• Primary person responsible for keeping common areas organized.
• Manage conference room calendar and room rental contracts.
• Work with team for both internal and external groups to ensure meeting space logistics, including room setup and breakdown, are met both for the group as well as the Chamber and its affiliate partners.
• Identify and provide solutions for day-to-day general office issues that may arise. Proactively suggest and implement streamlined processes to create efficiencies and reduce costs.
• Work with Sr. Director of Operations on staff recognition and engagement opportunities.

Administrative Coordination

• Support administrative requests and projects throughout the organization. Examples range, from creation of event support materials such as name tags and table tents to data entry and validation, to Boulder Star Card development and sales coordination.
• Help monitor and support customer service contact channels including voicemail, email and walk-ins as needed.
• Other duties as assigned

Skills and Abilities

• Required:
  
  Highly Detailed Oriented – extreme attention to detail for calendaring, written and verbal communications and project tasks Technological Proficiency – knowledge and comfort with technology including CRM platforms, Outlook calendars and Microsoft products Communication Skills – excellent written, phone and verbal communication abilities. Organizational and Multi-tasking – be able to organize and handle multiple tasks and projects at once in a fast-paced environment to meet priorities and deadlines Solution Oriented – identify and suggest improvements and efficiencies to processes and interactions to improve effectiveness and customer experience
• Preferred: 2 to 4 years of progressively complex administrative and scheduling experience – preferably supporting senior management or C-level executive(s) in a non-profit setting.

Equal Opportunity Employer - Must support Boulder Chamber's priorities related to diversity and inclusivity. Bilingual/bicultural applicants encouraged

Working Conditions:

In office, not work from home. Position requires professionalism in appearance and actions. A computer will be provided. 20 hours/week.

Typical Physical Demands:
Operate normal business office equipment. Must be able to travel efficiently to off-site meeting locations throughout the Boulder area. Ability to pick up 50 lbs or less.

Compensation: $20 - $24 per hour depending on experience

Benefits:
Strong employer benefits including generous paid vacation, 401k matching, subsidized access to CO Carshare, Eco Pass, and BCycle.