Development Assistant, Athletics Buff Club

Job Summary

Advancement at CU Boulder encourages applications for a Development Assistant to join the CU Athletics/Buff Club team. Under the guidance of the Assistant Athletics Director, Director of Stewardship, Events, and Engagement, this position provides administrative support for a high-performing and collaborative advancement team. This role involves a broad array of administrative duties that are variable and sophisticated in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and other constituents.

This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement component.

CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These values define the culture and drive engagement and fundraising success. We are committed to fostering an environment where everyone matters and all can thrive. This dedication is rooted in our core values and our mission to drive impactful fundraising and engagement.

The team actively engages in learning, reflection, and the transformation of systems, policies, and practices that perpetuate oppressive ideologies, including racism, sexism, ableism, and heterosexism. We recognize our responsibility to lead by example in building a supportive and welcoming culture for internal colleagues and external partners. We hold ourselves accountable through individual and divisional goals that continuously assess progress and outcomes—ensuring alignment with our mission and values every step of the way.

• Administrative Support
  • Use data from donor database to create requested reports, spreadsheets, and donor correspondence.
  • Initiate, schedule and coordinate internal and external meetings for the CU Athletics/Buff Club advancement team.
  • Prepare and distribute various administrative materials including financial and administrative reports and personal letters of invitation, thanks, explanation, information, and cultivation.
  • Monitor and record donations and event payments.
  • Process donor checks and gifts.
  • Process and route documentation for fund and vendor agreements.
  • Provide event support and preparation as necessary.
  • Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings.
  • Assistance with special projects.
• Donor Cultivation and Stewardship Support
  • Be a donor-facing representative of the Buff Club, building key relationships with Buff Club constituents through personalized engagement and ongoing stewardship support.
  • Conduct preliminary research on prospective donors and assist in identifying, cultivating, soliciting, and stewarding donors through research of available databases.
  • Update donor database with notes, strategic plans, contact reports, and tasks to ensure the most current information is available. Share information with other team members.
  • Receive and respond to donor/constituent inquiries in a timely and professional manner.
  • Prepare comprehensive briefing reports to be used for stewardship activations.
  • Track and submit engagement data for all Buff Club and Alumni Club activities, serving as a liaison to the Advancement SEAL Team to ensure University Advancement engagement goals are met.
  • Support the planning and execution of donor events, including logistics coordination, on-site staffing, and post-event follow-up.
  • Support the execution of the Buff Club acknowledgment program, including regular generation of gift fund reports, mailed collateral, and personalized stewardship for donors at all giving levels.
  • Assist in tracking and implementing stewardship plans across membership levels, scholarship donors, and leadership-level gifts in collaboration with the Major Gift and Annual Giving teams.
  • Support the execution of the Buff Club scholarship donor program, including facilitation of the match process and coordination of stewardship for scholarship donors.
  • Assist in the preparation and distribution of donor impact reports to communicate…