Administrative Assistant

Job Summary

The Administrative Assistant for the Office for Leadership Support and Programming supports programmatic and administrative activities for a small team of professionals dedicated to supporting campus environments where everyone matters and all can thrive. Reporting to the Associate Vice Chancellor, duties for this role include but are not limited to scheduling, expense reporting, meeting and program support, managing SharePoint sites and other Office 365 collaboration tools, budgeting, and event planning.

The Administrative Assistant will be a critical contributor in a high functioning team with a campus-wide reach and a demonstrated dedication to creating community.

The Administrative Assistant for the Office for Leadership Support and Programming supports programmatic and administrative activities for a small team of professionals dedicated to supporting campus environments where everyone matters and all can thrive. Reporting to the Associate Vice Chancellor, duties for this role include but are not limited to scheduling, expense reporting, meeting and program support, managing SharePoint sites and other Office 365 collaboration tools, budgeting, and event planning.

The Administrative Assistant will be a critical contributor in a high functioning team with a campus-wide reach and a demonstrated dedication to creating community.

Incumbents will apply Shared Equity Leadership to support the success of the office's work. We lead with our values – accountability, care, humility, courage, transparency, creativity, and vulnerability – and we expect everyone on our team to bring those values to their daily work. You will support programs and processes that build connection across our community, encourage shared responsibility, and ensure that all voices are included in how we do our work.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

• Supporting and advancing the chancellor’s priorities.
• Creating and supporting campus environments where everyone matters and all can thrive.
• Providing services to campus leaders (e.g., planning, assessment, communications) to help advance the chancellor’s priorities.
• Building capacity in leadership in the areas of access, opportunity, and engagement to address disparate outcomes, myriad experiences and needs.
• Sponsoring and supporting initiatives needed to build community and create connections for employees.
• Providing leadership for assessing campus environments and applying data-informed approaches to organizational development.
• Providing resources (e.g., funding, materials, consultations) for new or existing programs focused on improving campus environments.

• Support office-sponsored programs (e.g., grants, events, meetings) and the program managers, with a specific emphasis on direct backend support for community-building groups and programs (e.g., maintaining Sharepoint sub-sites, assisting with group charter and by-laws, and keeping track of affinity group application submissions); assist in compiling and editing reports, arranging meetings and events, supporting communication plans, maintaining SharePoint sites and use of other Microsoft Office 365 collaboration tools.
• Provide meeting support: calendar scheduling, invitations, logistics, email communications, and management (including in-person and Zoom, reservations and catering) for Associate Vice Chancellor and team meetings; individual calendaring for team members.
• General project and budget management. Assist in establishing and controlling budgets, maintaining accountability for budget expenditures. Assist executive assistant and use appropriate technology to process, track, and monitor expenses for team.
• Provide administrative support for special projects.

• After the initial training period, this position offers a…