Financial Service Center Coordinator - College Engineering and Applied Science

Job Summary

The CEAS at CU Boulder welcomes applications for a Financial Service Center Coordinator. Within CEAS, this position is responsible for and provides support for unit purchases, travel authorizations, reimbursements, procurement card and travel card reconciliation, payroll expense transfers, Journal entries, and financial tracking. The position provides training and mentorship to CU employees regarding travel and procurement, payroll expense transfer, and journal entry policy and procedures.

This role works in coordination with faculty, staff, graduate students, and prospective faculty, visitors, and other units to verify that the purchases of goods and services and other financial tasks are completed as requested. This position is also responsible for implementing policies and procedures established by the Procurement Service Center (PSC), Campus Controller’s Office (CCO), Budget and Fiscal Planning (BFP), and Office of Contracts and Grants (OCG) regarding procurement methods, documentation requirements, and audits.

The CEAS Financial Service Center Coordinator will exercise discretion, analytical skills, problem solving, and planning to support unit faculty and staff with scientific/engineering equipment purchasing.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

Founded in 1893, CEAS at CU Boulder is the second largest of seven schools and colleges at one of the nation's top public research institutions. As Colorado's flagship university, CU Boulder has selective admissions standards and a comprehensive array of undergraduate and graduate programs.

The college’s mission is to generate new knowledge in engineering and related fields, and to equip students from a diverse set of backgrounds to become leaders and citizens responsible for the betterment of individuals and society. Our vision is to be a recognized world leader for excellence and innovation in engineering research and education, with an emphasis on inclusive excellence, active learning and global society.

What Your Key Responsibilities Will Be

Expense Reimbursements:

• Processes unit expense reimbursements. Reviews documentation to ensure it is complete and applicable to the specific reimbursement.
• Communicates with all interested parties regarding available procurement options to reduce risk to both faculty, staff, students, and the University regarding reimbursement delays, documentation inadequacies, taxation, and other related accounting issues.
• Collects documentation to support reimbursement and confirms funding and allocation, ensuring correct speedtype for all reimbursements.
• Collects all documents to ensure international tax compliance is met for all reimbursements.
• Ensures proper workflow and approval are in place to facilitate the processing of all reimbursements in a timely manner.
• Investigates when issues arise with missing payments. Processes Warrant Adjustments to re-issue payments or cancels them as needed.
• Processes Study Subject Payments and Payment Authorizations.
• Writes, implements, and trains on policies and procedures related to departmental expense reimbursements.
• Provides expense reimbursement support to the unit as needed.

Procurement:

• Coordinates procurement activities within the assigned unit.
• Facilitates contract management of purchase orders and agreements, including anticipating expiration and renewals, processing invoices, monitoring contract terms and conditions, and maintaining successful vendor relationships.
• Processes and facilitates departmental approval of invoices for payment to outside entities by auditing and authorizing vouchers in comparison to purchase orders, verifying accuracy and compliance with purchasing terms and conditions, and Federal, State, and University rules and regulations.
• Audits and processes payment documents and ensures accuracy of charges.
• Provides…