Operations Coordinator

Description

Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 52 state and territorial affiliates and more than seven million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world.

We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.

Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 52 state and territorial affiliates and more than seven million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world.

We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.

The Operations Coordinator is part of NWF’s Program Operations team and handles administrative tasks. This position is based in Denver, CO. The Operations Coordinator provides day-to-day support, assisting the operations managers with financial/administrative procedures, technology systems oversight and management, internal communications for the team, and inspiring a team environment and culture that advances NWF core values and commitment to diversity, equity, inclusion, and justice.

The successful candidate will be a self-starter who cares about detail, is motivated to organize and create structure, and embodies NWF values (below).

The position is matrixed, reporting directly to the Senior Director of Program Operations and working collaboratively with operations managers and program leaders. This position will also work closely with other support departments of the organization including (but not limited to) Finance, Philanthropy, Legal, Human Resources, and Accounts Payable.

• Act as the right hand to the Operations Manager and serve as the go-to person on the assigned program team to assist with questions regarding logistics, contract and procurement compliance, expense reimbursements and other operational tasks.
• Coordinate administrative processes and tasks, i.e., contracts, grant agreements, reports, and invoices, by preparing checklists, securing appropriate approvals, monitoring financials and managing tasks to deadlines.
• Review documents and reports for accuracy and to ensure compliance with funder requirements and internal policy.
• Assure payments to vendors, process gifts from funders, and manage staff expenses.
• Work with the appropriate internal teams to meet workplace needs, e.g., office supplies, software requests, equipment, etc.
• Provide operational support as needed, including coordinating logistics for meetings, organizing and developing support materials (e.g., agendas, presentations, and background information), managing room reservations, producing meeting notes and actions items, drafting communications, and maintaining electronic files.
• Support hiring, onboarding, professional development, and retention processes, ensuring equity is at the forefront.
• Work independently to track, complete, and follow up on assigned tasks. Proactively seek work and ways to contribute to the team, brainstorming with team members to solve problems and find solutions to administrative issues.

• Bachelor's degree or equivalent years of experience in a relevant field (e.g., business administration, finance, etc.).
• Strong interpersonal and communication skills, both…