Administrative Coordinator

** Front Desk / HR Coordinator*
* *
* Location:

** Boulder, CO

*
* Schedule:

** Monday 7:00 AM - 4:00 PM | Tuesday-Friday 8:00 AM - 4:30 PM or 7:00 AM - 3:30 PM

** Pay:**  $28-32/hour

** Type:
** Temp-to-Hire

** Position Overview*
* Our client is seeking a Front Desk / HR Coordinator to support both front office operations and HR administration in a fast-paced manufacturing environment. This role serves as the first point of contact for visitors while also playing a key role in onboarding, employee communications, scheduling, and day-to-day administrative support.

This is a highly visible position that requires strong organizational skills, exceptional attention to detail, professionalism, and the ability to manage multiple priorities. The ideal candidate is proactive, tech-savvy, customer service oriented, and enjoys working in a busy environment where no two days look the same.

** Key Responsibilities*
* ** Front Desk & Administrative Support*
* + Greet visitors, guests, candidates, and contractors, ensuring proper sign-in, visitor screening, and badge assignment procedures are followed.

+ Manage incoming calls and direct inquiries appropriately.

+ Coordinate conference room scheduling, meeting logistics, and visitor accommodations.

+ Prepare conference rooms before meetings and ensure cleanup afterward.

+ Maintain front desk appearance and common areas.

+ Unlock and secure facility access points as needed.

+ Open incoming mail and route documents appropriately.

+ Scan and distribute invoices to Accounts Payable.

+ Update company phone lists and internal directories.

+ Support leadership with administrative projects, expense reporting, and special assignments.

+ Order lunches for visitors and meetings, coordinate coffee service, and maintain office refreshments.

** Human Resources Support*
* + Assist with HR onboarding activities in a high-volume environment averaging 7-10 new hires per week.

+ Communicate with candidates and new hires throughout the pre-employment, onboarding, and orientation processes.

+ Create new hire folders, badges, photos, and facility announcements.

+ Upload and maintain employee information across multiple systems.

+ Schedule interviews and coordinate hiring manager calendars.

+ Initiate and track background check communications.

+ Assist with benefits enrollment and new hire paperwork.

+ Maintain HR spreadsheets, tracking logs, and employee records.

+ Learn and support basic functions within UKG/Ulti Pro and recruiting processes.

+ Partner with managers and departments to ensure HR-related needs are addressed in a timely manner.

+ Maintain strict confidentiality while handling sensitive employee information.

** Compliance & Operations Support*
* + Support facility compliance requirements, including ITAR-related processes.

+ Maintain badge records and visitor access documentation.

+ Communicate effectively with HR, Operations, Purchasing, Accounting, Payroll, and other departments.

+ Identify opportunities for process improvements and administrative efficiencies.

+ Perform additional clerical and administrative duties as assigned.

** Qualifications*
* + High school diploma or equivalent required; additional education is a plus.

+ 2+ years of administrative, HR coordination, office management, or related experience.

+ Strong computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint.

+ Experience maintaining records, spreadsheets, and tracking systems.

+ Excellent verbal and written communication skills.

+ Strong customer service and interpersonal skills.

+ Highly organized with exceptional attention to detail and follow-through.

+ Ability to manage multiple priorities in a fast-paced, high-volume environment.

+ Comfortable working independently with minimal supervision.

+ Professional demeanor and polished presentation.

+ Ability to build strong relationships with employees, candidates, managers, and visitors.

+ Self-starter with a proactive approach to problem solving.

+ Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.

** Ideal Candidate*
* We're looking for someone who enjoys being the go-to person in the office. This individual will be equally…