Administrative Assistant III

Position Details

Position Type:
Regular Visa Sponsored Job:
No Relocation Assistance Eligible:
No Hiring Range: 53,694.00 USD - 67,118.00 USD
* Final salary and rates are based on education, experience, and skills relevant to the role. Final date to receive applications at 12:00am MST on:  This position is part-time (24 hours/week), with an hourly rate range of $25.81 - $32.27/hr.

UCAR is excited to announce the role of Administrative Assistant III, which will support the Friends of the National Center. This position will provide advanced administrative support for the Friends of the National Center program office, a UCAR-established alumni and community engagement program supporting the U.S. National Science Foundation National Center for Atmospheric Research (NCAR). Friends builds relationships across a network of current and former UCAR/NCAR staff and the broader community to raise philanthropic revenue for the Earth system sciences, STEM education, early-career initiatives, and scientific collaboration.

Working closely with the Executive Director, this role helps build donor and stakeholder relationships, sustains engagement programs tied to revenue campaigns, and manages assignments that call for sound judgment, analysis, and initiative. Day-to-day, that means implementing policies and best practices, tracking incoming funds, corresponding with donors and alumni, maintaining membership data, and planning and staffing events. The role also sits on the UCAR President's Office Administrative team and provides regular updates on Friends' activities.

Here is a summary of what one would expect to be generally responsible for in this role.

• General Administrative Support Plan and support events for fundraising, engagement, and other Friends' activities.
• Prepare meeting materials and coordinate meeting presentations.
• Manage purchasing in line with organizational policy.
• Track and evaluate budgets and expenses.
• Enter donation data into the CRM.
• Generate reports and build dashboards.
• Maintain data integrity of donor and prospect records.
• Create, develop, and update content using Word Press and Elementor.
• Ensure web accessibility and brand-guideline compliance.
• Travel Attend the AMS Annual Meeting (January) and AGU Annual Meeting (December) as a community liaison, staffing the UCAR/NCAR booth and supporting related events.
• Conference weeks may require 40+ hours; time is compensated.

• Education & Experience High school diploma or equivalent; 4 years relevant experience;
  Or a combination of education and experience.
• Knowledge, Skills, and Abilities
  • Discretion in handling confidential information.
  • Excellent written and oral communication skills.
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
  • Strong project management and event-planning skills.
  • Exceptional organization and attention to detail, with the flexibility to manage shifting priorities and tight deadlines.
  • Strong interpersonal skills and the ability to work effectively with diverse groups.
  • Ability to work efficiently under tight deadlines.

• Preferred
  
  Education & Experience:
  
  Experience in fundraising, non-profit administration, or event planning.
• Experience with Word Press, Drupal, or similar website-editing platforms.
• Experience using Salesforce CRM.
• Familiarity with UCAR, NCAR, UCP, or Friends of the National Center.

This position is a hybrid role located in Boulder, CO, requiring 2 days in person and 1 day remote. UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.

Because this position is part of the community-facing team for the UCAR President's Office and the Friends of the National Center, attendance at 2 conferences/year to serve as a booth staff member and engage with the public to represent the organization will be required. Conference weeks will require at least 40 hours of work and will be compensated accordingly.

Questionnaire, Resume/CV For full consideration, all application materials must be submitted by 12am (MST) at the start of the…