Facilities Coordinator

Facilities Coordinator

South San Francisco, CA

Bio Med Realty is seeking a Facilities Coordinator to provide onsite and remote support to our west coast life science real estate portfolio:
San Francisco, San Diego, Seattle, Boulder. This role is ideal for someone who enjoys a mix of hands-on coordination, technical problem solving, and data-driven facilities support. The Facilities Coordinator will work closely with Facilities Managers and site teams to help maintain building systems, manage vendors and service requests, support projects, organize drawings and asset information, and assist with utility and energy tracking.

This is a great opportunity for someone early in their facilities career who wants exposure to building operations in a dynamic life sciences environment. The successful candidate will be organized, responsive, technically curious, and comfortable working across a wide range of responsibilities, from work order coordination and documentation to building systems support and emergency response.

Previous experience in facilities, building operations, engineering support, property operations, construction coordination, or a related field is beneficial, but not required.

Key Duties and Responsibilities

• Support the technical and strategic operation of Bio Med Realty's life science facilities
• Implement building operating and maintenance programs, improving system reliability, performance and energy efficiency
• Support facilities managers with planning and executing projects of varying complexity and scope
• Maintain facility records, equipment logs, as-built drawings, O&M manuals, and other technical documentation
• Support capital improvement and repair projects by tracking schedules, budgets, proposals, invoices, and closeout materials
• Manage utility sub-metering systems, lead data analysis and quarterly reviews with property teams and create Excel-based energy models for new properties
• Assist in preparing and tracking annual facilities utility budgets, including analyzing historical consumption, reviewing rates, and projecting use changes
• Help prepare reports, spreadsheets, and presentations related to facilities performance, budgets, service activity, and project status
• Participate in site inspections to identify maintenance needs, safety concerns, and operational issues
• Comply with annual benchmarking requirements for utility consumption within ESPM (Energy Star Portfolio Manager) and GRESB (Global Real Estate Sustainability Benchmark)
• Support emergency response and urgent facilities issues during or after business hours as needed
• Support management of internal programs and initiatives
• Maintain security of company information, systems access, and confidential operational data

Job Specifications

• Interest in facilities, building operations, engineering support, or technical coordination work
• Basic understanding of commercial building systems such as HVAC, plumbing, electrical, or building controls is helpful
• Strong organizational skills and ability to manage multiple priorities
• Detail-oriented and proactive in tracking tasks, documentation, and follow-up items
• Ability to work effectively with internal teams, contractors, vendors, and service providers
• Comfortable working with Excel, work order systems, and general business software
• Ability to learn new systems and technical tools quickly
• Ability to problem solve and find practical solutions in a fast-paced environment
• Strong written and verbal communication skills
• Willingness to support both routine activities and urgent operational needs
• Bachelor's degree in engineering, construction management, facilities management, or a related technical field, or an equivalent combination of education and experience
• Experience with CMMS, BAS/BMS, utility tracking tools, or technical documentation
• Exposure to facilities work in life sciences, laboratories, greenhouse operations, manufacturing, healthcare, higher education, or commercial real estate
• Familiarity with reading floor plans, equipment schedules, and MEP-related drawings
• Experience supporting vendors, service contracts, maintenance programs, or small projects
• Ability to move throughout office, laboratory, greenhouse, and building support areas
• Ability to occasionally lift up to 25 pounds
• Ability to work at a computer for extended periods and perform site walks as needed
• Must be able to respond to urgent facilities issues outside normal business hours when required
• Ability to hold a valid California driver's license and potential to be covered by a company vehicle insurance plan

Competencies Critical for Success

• Attention to Detail
• Computer Literacy
• Continuous Learning
• Initiative
• Oral Communication
• Planning and organizing
• Result orientation
• Self-confidence
• Teamwork
• Written communication

Salary Range : $40.37 - $50.32 per hour + Performance Based Incentives + Comprehensive Benefits

Benefits

At Bio Med Realty, we make sure you have the support and resources to leverage and develop your skills, secure your financial future, and take care of your health…