Senior Program Coordinator

Boulder Chamber Position

Description:

Senior Program Coordinator

September 2026

Job Title Senior Program Coordinator

Reports To Senior Director of Events and Programs

FLSA Exempt

Function The Senior Program Coordinator manages a portfolio of Chamber programs — including Bolder Young Professionals (BYP), the Business Women’s Leadership Group (BWLG), Boulder Home Pros, the Equity Amplification Program (EAP), the Non‑Profit Group, Chamber University, and Policy Programs — and serves as the operational and project‑management backbone of the Events & Programs team. This role carries significant autonomy to plan and execute assigned programs from concept through close‑out: setting timelines, managing budgets, and partnering directly with advisory committees, speakers, and vendors to keep every program on time and on brand.

Currently there are no direct reports; this position may guide the work of contractors, Chamber Ambassadors, and other team members as appropriate. This position reports to the Senior Director of Events and Programs and works closely with the Senior Event Specialist to keep program plans and on‑site event logistics aligned. This role may also collaborate with the Economic Impact Program Coordinator when programming intersects with Boulder Together and related Economic Impact initiatives.

• Manage assigned Chamber programs and their advisory committees — including BYP, BWLG, Boulder Home Pros, EAP, the Non‑Profit Group, Chamber University, and Policy Programs — including scheduling, agendas, meeting materials, minutes, and follow‑up.
• Translate program goals into actionable plans in partnership with the Senior Director, advisory committees, speakers, and partners; keep each program’s operating guidelines current.
• Review program goals, participation, and results with the Senior Director and recommend improvements to future programming.

• Secure and negotiate agreements with speakers, facilitators, vendors, and venues, including trades and sponsor ships.
• Administer contracts and agreements (e.g., through Docu Sign) for vendors, venues, and speakers, and maintain accurate records.
• Order and coordinate food and beverage, A/V, rentals, and other program logistics within budget and timelines.
• Coordinate with Operations on internal facility usage, room setup, and building logistics for programs and meetings.

• Own program timelines and the annual program calendar using Airtable and other department tools; assist in setting and tracking quarterly program goals.
• Monitor deadlines proactively and follow up with staff, committees, and partners to keep programs moving.
• Coordinate handoffs and information across Marketing, Member Relations, and Finance.
• Maintain program files, templates, documentation, and standard processes.

• Maintain accurate program information and pages in Airtable, Growth Zone, and other department systems.
• Set up and monitor program registration, and provide registration‑related customer service and troubleshooting to members and non‑members.

• Monitor program budgets — expected vs. actual expenses and revenue — and review budget reports for accuracy.
• Submit program‑related invoices to Accounts Payable and maintain accurate expense and sponsorship records in coordination with Finance.

• Support final attendee lists, seating, and day‑of flow for assigned programs.
• Manage communication with speakers and honorees, ensuring they understand themes, messaging, deadlines, and logistics.
• Coordinate ambassador and volunteer support for programs as needed.
• Support the Events & Programs team and Senior Director with special projects…