Travel and Procurement Coordinator

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Job Summary

The Center for Student Involvement (CSI) at the University of Colorado, Boulder is seeking applications for a Travel and Procurement Coordinator! This position provides travel arrangement, purchasing, maintaining travel records, monthly and yearly account management. Additionally this role supports student organizations and the office by creating and maintaining website pages and resources, managing gift, award, and prize programs, and collecting documentation for and remitting monthly sales tax.

This involves using various CU purchasing forms and methods, preparing journal entries, processing and recording deposits, and reflecting transactions in the Buff Connect student organization management platform. With a student-centered approach, this position serves to support day-to-day interactions with students, answering student organization financial questions, assisting walk-in traffic, and providing information to assist in the development of CSI staff.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Division of Student Life consists of 36 departments that provide student support and services dedicated to helping students become successful, curious, competent individuals during their time at CU Boulder.

The Center for Student Involvement (CSI) serves as a central hub for student engagement, leadership development, and community building. As a student-fee funded Cost Center of the CU Student Government within the Division of Student Life, CSI supports more than 500 recognized student organizations and creates opportunities for students to connect, lead, and grow throughout their college experience. The Center for Student Involvement is committed to creating inclusive and accessible pathways for involvement while intentionally designing experiences that strengthen belonging, engagement, and student development.

Through campus events, leadership programs, and collaborative partnerships, CSI helps shape transformative co-curricular experiences that extend learning beyond the classroom.

What Your

Key Responsibilities Will Be

Travel Procurement and Reimbursement Management:

* Conduct pre-spending trainings for student organization leaders for all student organization travel allocations to determine travel needs, advise them of applicable policies, restrictions, timelines, and available methods for making travel arrangements consistent with university guidelines and student government spending restrictions.

* Ensure post-training agreement is signed by organization signatory and appropriate documentation of training is reflected in shared office drive and student organization management software.

* Train student organization travel card cardholders on appropriate use, related procedures, and compliance with the travel card program as needed.

* Coordinate with home department staff to provide travel budget amounts and speedtypes as authorized by student org administrators for travel arrangements not made by CSI staff.

* Support student organization leaders to ensure travel purchase/ arrangement request are appropriately entered into the Organization Management system.

* Procure flights, lodging, registration, and ground transportation for student organizations with travel arrangements funding, when requested.

* Advise departments of proper protocol and processes for organization travel.

* Compile, validate and review receipts turned in for reimbursement and process travel reimbursements/expense reports for student organization travelers.

* Evaluate charges for appropriateness and reasonableness.

* Advance questionable charges to higher-level decision makers when appropriate.

* Provide interpretation of travel policies and rules to CSI leadership, CSI staff, student organization administrators, and org advisors as appropriate.

* Support Graduate and Professional…