Faculty Support Services Coordinator

Job Summary

Leeds School of Business at CU Boulder invites applications for the Faculty Support Services Coordinator position. This role provides high‑quality support to the faculty within the Leeds School of Business. The role has a wide range of responsibilities to ensure daily operations run successfully. The responsibilities include supporting faculty in navigating applicable university and Leeds processes and procedures related to procuring instructional supplies, scheduling rooms, and providing ADA student accommodations.

Additionally, this position coordinates all faculty division seminars for our seven faculty divisions and leads the student employee(s) to fulfill this goal. This role reports to the Senior Faculty Support Services Manager.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

• Responsible for day‑to‑day faculty support services queries and requests. This includes being the point of contact for any in‑person requests and all requests submitted via the faculty support inbox. All requests receive an acknowledgment within 24 hours and actioned within an agreed timeline.
• Partner with the Sr. Faculty Support Services Manager to review current FSS processes, suggest improvements, and implement agreed‑upon changes.
• Partner with the Sr. Faculty Support Services Manager to establish and create the needed FSS budget each year.
• Responsible for continuous ordering of supplies and purchase equipment for both faculty and FSS staff as agreed with the Sr. Faculty Support Services Manager.
• Ensure that joint faculty areas on the 4th floor have needed supplies at all times.
• Advise faculty in navigating applicable university and Leeds processes and procedures related to procuring instructional supplies and scheduling rooms, assuring faculty understand and follow appropriate policies and guidelines.
• Design and oversee an electronic tracking and storage system for Leeds School syllabi archives, called for as needed for our Business school re‑accreditation. Connect with faculty each semester to gather syllabi.
• Provide instructional and technical support to faculty as related to their courses, such as ordering requested textbooks for Leeds instructors, producing requested course materials (syllabi, copies and scanned, instructional supplies and exams), etc.

• Liaise with designated division faculty to create seminar schedule for the upcoming year.
• Create itineraries and distribute to relevant division faculty to coordinate meetings with the various guest speakers.
• Guarantee that all seminar rooms are booked and distribute calendar invites to promote each seminar.
• Responsible for reserving hotel rooms and processing guest speaker reimbursements for division seminars.
• In partnership with the Sr. Faculty Support Services Manager, document and maintain FSS unit guidelines related to division seminar process.

• In partnership with the Sr. Faculty Support Services Manager, liaise with the Leeds Events team to identify appropriate faculty events requiring additional support.
• For approved faculty events, responsible for all event‑related coordination, including hotel reservations, conference room booking, catering, purchasing event supplies, and creating registration process.
• Run the list of faculty events supported throughout the year.
• Support with Leeds Graduation activities, such as ordering student awards.
• Support the Sr. Professional Assistant to the Faculty Division Chairs with faculty hiring candidate visits, as needed.

• Accountable for securing that students at Leeds have appropriate time to complete their exams. This involves collaborating closely with faculty members and the CU testing center to provide ADA Exam accommodations.
• Hire and supervise…