Undergraduate Program and Events Professional

Boulder, Colorado

University Staff

Full-Time

Close Date: 08-Sep-2026

The Department of Mathematics is encouraging applications for the Undergraduate Program and Events Professional! This position serves to support the undergraduate program professional and the high number of student credit hours in the Department of Mathematics. This position also serves to assist with conference support and travel reimbursement for visitors and employees. This person will need excellent communication and organizational skills and the ability to successfully manage multiple events while maintaining compliance with State, Funding Agency, University and Department regulations and policies on official functions, procurement, travel and event management.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Welcome to the Mathematics Department of the University of Colorado Boulder. We have a broad range of research interests in Mathematics, including Algebraic and Differential Geometry, Combinatorics, Logic and Foundations, Mathematical Physics, Partial Differential Equations, Number Theory, Noncommutative Geometry, Operator Algebras, Probability, and Topology.

We presently have twenty-two tenured and tenure-track faculty as well as eleven postdoctoral fellows and visitors. The Mathematics Department has over fifty graduate students and serves well over five hundred undergraduate majors and minors.

Undergraduate Program Support

• Co-manage curriculum changes in coordination with the Associate Chairs, academic advisors, and the Undergraduate program professional.
• Monitors class enrollments and adjusts the course schedule and course locations to accommodate the high volume of demand for Mathematics courses. Identifies classes with under or over-enrollment and devises the best response possible to the situation.
• In coordination with the undergraduate program professional, enter mathematics courses, recitations, and laboratories into CU-SIS for the fall, spring, and summer semesters. Revise and/or cancel course, recitations, and labs as needed.
• Provides enrollment and waitlist assistance to all students taking mathematics courses. Enters and tracks class permissions.
• Supports undergraduate program professionals for undergraduate students.
• In coordination with the undergraduate program professional, manage FCQ administration, which includes distribution and reporting.

Event Planning and Management

• Independently plan, manage, and implement a variety of department events, both large-scale and intimate, including outreach, donor, and staff/faculty/student events.
• Use professional event management and communication skills to ensure successful event outcomes, with limited oversight but periodic review of projects.
• Stay informed and ensure compliance with University of Colorado policies related to event planning, including parking, safety, catering, facilities/grounds, and university alcohol policy. Use professional methods to navigate and apply these policies effectively.
• Independently manage event budgets, ensuring competitive pricing through vendor sourcing, timely payment of invoices, and adherence to department and university financial policies. Problem-solving within the scope of event budgeting should be conducted independently.
• Purchase and track all materials required for events, such as decor, catering, and rentals. Establish and maintain relationships with vendors, handling contracts and invoices with minimal supervision.
• Recruit, train, and supervise volunteers and student workers for event-related tasks. Ensure tasks are completed efficiently, providing guidance based on professional standards and practices.
• Conduct event debrief meetings to evaluate success and areas for improvement. Recommendations should be made for enhancing efficiency, reducing duplications, and exploring potential collaborations, based on professional judgment.
• Produce and manage communications for events to ensure high attendance.
• This includes developing marketing materials and leading branding and messaging consistency across events.
• Professional communication skills should be used to engage with the intended audience effectively.
• Oversee the management of invitation lists, distribution of invitations, and recording of attendance, applying professional concepts to ensure accurate and efficient guest management.
• Commencement and Special Events Management:
  Working with the undergraduate assistant to handle significant department events such as Spring commencement ceremonies, including budget oversight, vendor management, and coordination with campus partners.
• Graduate Student Recruitment and Orientation:
  In…