Financial Professional; General and Projects

Job Summary

The Paul M. Rady Department of Mechanical Engineering welcomes applications for a Financial Professional. This role is an integral part of the financial administration team for the department. Reporting to the Financial Manager, this position is primarily responsible for providing financial management and faculty support including contract and grant management, accounting and finance, procurement, and travel and expense reimbursement. The position communicates rules, provides training, corrects transactions and ensures completion of financial records.

Work includes assessing the efficiency of departmental reporting and tracking procedures and recommending revisions as necessary. In addition, the position will provide supplemental support for the department.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The Paul M. Rady Department of Mechanical Engineering pioneers scientific breakthroughs, launches innovative technologies, and educates creative engineers that will solve today’s societal challenges by improving human health, enabling security, and promoting sustainability.

• Performs project budget oversight including monitoring, tracking and/or reconciling transactions, projections, variances and payroll funding distributions; preparing and submitting budget revisions and funding updates; providing financial spreadsheets, summaries and reports; and meets regularly with the Principal Investigator and/or Financial Manager.
• Provides proposal and award advisement including assistance with preparation of budgets and narratives for grant applications, resource and fund management; and offers procedural and regulatory advisement in alignment with sponsor, Federal, State, and university requirements to ensure compliance.
• Performs post-award tasks including purchasing goods and services; creating subcontract standing purchase orders; monitoring project end dates; requesting extensions and supplemental funding as needed; requesting additional speed types and allocating the appropriate budget; and aiding in the award closeout process.
• Reviews award terms and conditions to create a spreadsheet to track reporting timelines for financial management; communicates all timelines and award conditions with each PI and ensures all reporting timelines are met.
• Manages and maintains complete regulatory files, including approval and sponsor correspondence.
• Assists with sponsored project close out procedures; removes unallowable charges from projects; ensures projects have posted for close out; reviews closing projects 90, 60 and 30 days prior to project end date and completes close out tasks recommended by the University Controller’s Office.
• Ensures sponsored project charges are allowable, applicable, and allocable to the project based on the Code of Federal Regulations Uniform Guidance (UG) and University Department policies and procedures, under the direction of the Finance Manager.
• Works cooperatively with Principal Investigator (PI) and departmental staff, as well as other campus departments and personnel (such as Campus Controllers Office (CCO), Office of Grants and Contracts (OCG), and Procurement Service Center (PSC)).
• Participates in training in the area of business practices, university, and state regulations, and the use of data processing systems, as assigned.
• Creates department tools and resources to assist faculty and staff to streamline project management.
• Provides additional contract and grant management support to Mechanical Engineering faculty as needed.

• Performs standard accounting functions to support budget, accounts payable, accounts receivable, procurement, and travel and expense reimbursement activities including preparation of journal entries; verification of…