Payroll & Accounting Specialist

Description

Our dynamic and community-centered organization is looking to add an organized, detail-oriented, and conscientious Accounting & Payroll Specialist to the team. Reporting to the Senior Director of Finance, the Accounting & Payroll Specialist handles day-to-day, GAAP-compliant accounting processes, including managing accounts payable, daily receivables, expense reconciliations, and petty cash transactions. This role oversees the comprehensive financial administration, database management, and family billing inquiries for both the Early Childhood Center (ECC) and seasonal Day Camp programs.

Additionally, the Specialist ensures accurate full-cycle payroll processing and regulatory compliance while providing essential organizational support for annual audits, sales tax filings, and cross-departmental operations.

This position requires an ability to work both independently and collaboratively to manage varied tasks, prioritize issues, execute work efficiently and timely, and track and manage multiple work streams cess in this position depends on your ability to learn and implement new technologies, handle sensitive and confidential information with discretion, and communicate effectively across teams.

The duties of this position are approximately 75% accounting and 25% payroll.

• Financial & Bookkeeping Management: Perform daily accounting functions to support GAAP-compliant workflows and month-end closes. This includes posting and coding daily Intacct receivables (covering donations, events, tuition, program revenue, and rental income), processing Ramp accounts payable (invoice reviews, approvals, and check mailings), coding approved credit card transactions for Controller reconciliation, creating approved program invoices, and managing the quarterly reconciled petty cash account.
• ECC & Program Administration: Manage Procare system administration by configuring family enrollment statuses, schedules, classrooms, and rates. Responsibilities involve calculating ECC tuition discounts, posting miscellaneous monthly charges, processing monthly autopayments, following up on non-payments, securing CCAP and CCS attendance reimbursements, tracking Day Camp payment plans, and addressing all family financial and billing inquiries.
• Payroll Processing & Compliance: Administer end-to-end payroll functions, including processing salaries, bonuses, and other employee compensations. Ensure absolute accuracy in employee time records, correctly apply and remit statutory deductions, maintain total compliance with local, state, and federal regulations, and handle inquiries to resolve staff payroll discrepancies promptly.
• Organizational Support & Vendor Management: Maintain organized vendor files and collect required Form W-9s. Collaborate with the Development team on proper donation and grant coding, assist leadership in the preparation of the annual sales tax return filing, and prepare documentation to fully support the annual financial audit.

Requirements

• Required Qualifications: 2-4 years of professional experience in finance, bookkeeping, and/or accounting, complemented by direct experience in successfully managing payroll.
• Preferred Qualifications: A bachelor’s degree in accounting, 1–3 years of specialized experience in Payroll and Benefits, and prior background working within a nonprofit environment. Experience providing financial audit support, budget support, or holding/working toward a CPA license is a major plus.

Skills

• Financial & Technical Literacy: Sound understanding of core accounting principles and financial regulations, paired with robust knowledge of Excel or Google Sheets and specialized accounting software (Sage Intacct and Ramp preferred).
• Task Execution &…