Colorado Quantum Initiative; CO-QI Finance Professional; One-, Limited-Term

Job Summary

The Finance Professional is responsible for providing financial,budget, procurement, and operational support for the Colorado Quantum Initiative. This position manages a variety of funding sources, including general funds, auxiliary funds, contracts,gifts, and endowments, and helps ensure financial resources are administered in accordance with university, state, sponsor, andfiscal policies. The role supports the day-to-day financial operations of CO-QI through budget monitoring, financial reporting,procurement administration, travel and expense processing, and compliance activities.

Reporting to the Assistant Dean of Budget and Finance for the Research & Innovation Office (RIO) and the Institutes, the position works closely with the RIO Finance Team, Procurement Service Center, campus administrative offices, and CO-QI leadership and staff to support financial planning, purchasing activities,fund management, and operational effectiveness. The position servesas a key resource for financial systems, policies, and procedure sand assists with the development of financial reports, budgetanalyses, and tracking tools that support informeddecision-making.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals with disabilities.

The Colorado Quantum Initiative is an interdisciplinary hub thatworks to convene, coordinate and catalyze quantum activities at CU Boulder. The initiative is to reinforce Colorado's prominence inquantum information science and technology by partnering with regional universities and laboratories that contributecomplementary strengths, linking closely with quantum-intensivecompanies, and serving a spectrum of local, regional and national interests.

Financial Management, Budgeting, and Reporting:

Provide financial management and budget support for the Colorado Quantum Initiative (CO-QI), ensuring sound fiscal stewardshipacross multiple fund sources including general funds, auxiliaryfunds, gifts, endowments, contracts, and sponsored projects.

• Monitor and reconcile financial activity across multiplefunding sources.
• Prepare and maintain financial reports, budget forecasts,projections, and analyses for CO-QI leadership.
• Build and maintain financial tracking tools, spreadsheets, anddashboards to support decision-making.
• Support annual budget planning and ongoing budget management activities.
• Monitor budgets for deficits, identify financial concerns, and recommend corrective actions.
• Prepare journal entries, budget journal entries, cash transfers, and other financial transactions.
• Identify accruals, prepaid expenses, and deferred revenue foryear-end reporting.
• Prepare financial information and analyses for budget meetings,strategy discussions, presentations, and campus budgetreviews.
• Track Memorandums of Understanding (MOUs) and internal fundingcommitments to ensure appropriate allocation and reconciliation offunds.

Procurement, Travel, and Financial Operations:

Serve as the primary procurement and financial operations resource for CO-QI and ensure purchasing activities align with university and sponsor requirements.

• Process and approve purchase orders, requisitions, payment vouchers, standing purchase orders, and related procurementtransactions.
• Coordinate high-value purchases, including capital equipmentacquisitions.
• Advise faculty, staff, and leadership on university procurement policies and procedures.
• Review expenditures for proper authorization, documentation,procurement method, funding source, and policy compliance.
• Serve as Procurement Card (PCard) approver and reconciler,ensuring transactions are properly documented and allocated.
• Process travel authorizations and expense reimbursements and provide guidance on travel policies and procedures.
• Support users of CU Marketplace, procurement systems, and shopper catalogs by providing training and assistance.
• Coordinate with vendors, Procurement Service Center staff, and university departments to resolve purchasing questions, issues, anddiscrepancies.

Financial Compliance, Audit, and Internal Controls:

Promote effective fiscal practices through financial oversight,compliance monitoring, and continuous operational improvement.

• Maintain knowledge of university, state, sponsor, and department policies affecting financial operations.
• Assess accounting, budgeting, procurement, and grant management processes for effectiveness, efficiency, and compliance.
• Monitor expenditures and transactions to ensure compliance with university policies and applicable regulations.
• Identify areas of financial and operational risk and recommendmitigation strategies.
• Respond to audit requests, provide supporting documentation,and assist with corrective actions when needed.
• Partner with…