Finance Program Manager, Crown Institute

Job Summary
The Finance Program Manager provides advanced financial administration support for a complex portfolio of federally and non-federally sponsored research projects within the Institute. This position serves as a key partner to Principal Investigators (PIs), project teams, Institute leadership, and central university offices throughout the full award lifecycle, including proposal development, post-award financial management, compliance oversight, financial analysis, reporting, and award closeout.

The position is responsible for ensuring that sponsored project activities are managed in accordance with sponsor regulations, Uniform Guidance (2 CFR 200), University policies and procedures, and applicable state and federal requirements.

Summary
The Crown Institute is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are
The Crown Institute’s research focuses on practices, programs, and policies that foster wellness among children and youth, families and caregivers, educators, and mental health and health providers. Scholars in multiple fields work together and in partnership with families, teachers, young people, and community members.

Responsibilities

What Your

Key Responsibilities Will Be

Budgeting and pre-award support

• Advise Institute proposal teams on the use of CU’s budget forms, templates, and processes. Provide PIs with appropriate budget justification templates specific and compliant for their submission. Review their entries for budgetary accuracy and consistency across documents.
• Review, interpret, and inform PIs of solicitation terms with financial and Human Resource implications that require special approvals and/or planning: reduced indirect cost rates, cost share, PI eligibility, salary caps, etc.
• Prepare proposal budgets using the university format, maintaining multiple budgets as needed for internal CU processes, and integrating input into appropriate full proposal budgets for submission.
• Track and interpret the needs articulated by the PI and other research personnel in order to create appropriate proposal budgets, using analyses of historical and current Institute budget data, standard fringe and indirect cost rates, and University policies governing budgeting practices like ICR split agreements, cost share, salary limitation, cost categorization and allowability.
• Guide the PI to complete the University’s Proposal Submission Request (PSR), and provide information for the budgetary and Institutional fields (CU budgets, ICR splits, etc.); complete funding agency budget forms.
• Review final proposal packages prior to submission to ensure accuracy, completeness, and consistency of all budget-related information, including staffing allocations and effort commitments.
• Maintain updated, organized, and complete files on proposals in the Finance Team shared drive.
• Monitor OCG databases to identify new awards where the Institute is entitled to an indirect cost recovery split; calculate the split owed based on existing agreements, secure interdepartmental approvals, and submit timely splits requests to CCO.
• Engage with OCG and CCO to process Pre-Award At-Risk requests if necessary, and coordinate approved pre-award spending activities in compliance with University policies and sponsor requirements.

• Lead Speed Type lifecycle management for the assigned portfolio by engaging with OCG and CCO to establish, modify, monitor, and close Speed Types in accordance with each award’s terms and conditions. Inform OCG and CCO of changes to PIs on awards due to new hires or staffing turnover.
• Interpret and maintain a consistent understanding of all finance-related award terms and conditions in the assigned portfolio (cost allowability, cost share, reporting, etc.), and engage regularly with the PI and project team to ensure proactive, compliant management of the…