Human Resources Assistant; Talent Acquisition & Social Media)

Position: Human Resources Assistant (Talent Acquisition & Social Media)
SummaryFIRST RF is seeking a self-motivated and detail-oriented Human Resources Administrative Assistant to join our team. In this role, you will assist with full cycle recruiting and enhancing internal processes. Successful candidates are dedicated individuals who thrive in a team-oriented environment, must be approachable and responsive to a variety of people and issues, and must be an expert in written communication.

Key Responsibilities HR Program Development & Administration Review and organize all active job descriptions and active requisitions for clarity, format, accuracy, readability, and consistency

Maintain and improve the company HR Confluence page for organizational efficiency

Conduct training for Hiring Managers on recruiting, interview scheduling, and onboarding processes

Work with C-Suite and lead engineers to refine language for FIRST RF standard operating procedures

Support Affordable Care Act reporting

Act as the permanent back-up to Receptionist & Administrative Assistant Recruiting Manage  and organize interview documentation, including submitted resumes, Pay Scale reports, and other hiring materials

Perform initial screening of candidate resumes, allowing Hiring Managers to easily search for qualified candidates

Schedule and send out meeting invites for initial screenings and all extended on-site sessions

Collect and compile interview feedback, and communicate next steps to hiring panels

Conduct preparation for new hire orientation by coordinating onboarding process with IT, payroll, and hiring managers

Upload and process background checks, new hire documentation, I-9 forms, and E-Verify cases in HRIS and internal systems

Coordinate travel arrangements for out-of-state interview candidates with Office Manager Partner with engineers to attend student group and career fairs at local universities

Intern Program Administration Manage and organize interview documentation including submitted resumes, applications, and other hiring materials

Screen candidate resumes to work with Hiring Managers on scheduling interviews and sending meeting invites

Send intern offer letters, as well as hiring, onboarding, and orientation information

Upload and process background checks, new hire documentation, I-9 forms, and E-Verify Cases in HRIS and internal systems

Schedule events including end-of-summer activity and final presentations

Manage the sending of exit interview forms and compile responses into a presentation for supervisors and mentors

Social Media & Marketing Create and lead recruitment marketing campaigns to boost applications and elevate employer branding

Draft and update all recruitment messaging with an eye toward retention and employee value proposition

Collaborate directly with C-Suite, security, and internal stakeholders to ensure releasability and approval of content on public platforms

Monitor social media and website engagement by maintaining content and outreach, as well as responses to comments and inquiries

Required

Education and Experience Must have U.S. citizenship and ability to obtain a U.S. Security Clearance0-5 years of experience

High school diploma or GED, or equivalent work experience

Proficiency in Microsoft Office Possess strong written and verbal communication

Good judgement and decision-making

Ability to learn and complete training quickly

Be able to collaborate with cross-functional leadership

Preferred

Education and Experience Bachelor’s degree in Communication, English, or related field

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility This position has no direct supervisory responsibilities.

Position Type/Expected Hours of Work This is a full-time position at 40 hours per week. Typical office hours include Monday-Friday, 8:00am-5:00pm; however, these hours may vary based on workload and the manager’s discretion.

Travel No travel is expected for this position.

Physical Demands While performing the duties of this job, the…