Executive Meeting Manager - Limelight Boulder

Position Summary

The Executive Meeting Manager increases year‑round top‑line revenue through proactive and reactive sales of guestroom blocks, catered events, and group business. The role manages the sales process from inquiry to post‑event follow‑up, ensuring seamless event execution and exceptional client service. This position reports to the Director of Sales & Marketing.

Annual salary $59,000 – $65,000 plus a sales incentive plan. Actual pay depends on budget and experience; all salaried roles are eligible for a bonus.

Applications accepted until June 14, 2026.

• Manage the complete sales and event planning process for group bookings (10–25 rooms on peak), including inquiry handling, proposal development, contract execution, event coordination, onsite support, and post‑event follow‑up.
• Develop and implement sales strategies to drive top‑line revenue growth for guestrooms, catered events, and group business.
• Respond promptly and professionally to group booking inquiries, accurately confirming event details and client requirements.
• Coordinate all event logistics, including menus, room setups, audiovisual requirements, staffing, and operational details to ensure flawless execution.
• Serve as the primary liaison between clients and hotel departments to ensure all group and catering needs are executed as contracted and in accordance with hotel standards.
• Maintain ongoing communication with clients before, during, and after events to address concerns, provide support, and ensure client satisfaction exceeds expectations.
• Conduct site tours and maintain strong relationships with community organizations, professional associations, and key accounts to increase visibility and group market share.
• Attend and participate in sales, BEO, and departmental meetings to communicate event details and operational updates effectively.
• Utilize Delphi/Amadeus and other systems to track sales activity, maintain detailed account notes, manage event records, and support forecasting and revenue tracking.
• Assist in the preparation, review, and proofing of Banquet Event Orders (BEOs) to ensure accuracy and alignment with client expectations.
• Review banquet checks and coordinate with accounting and operations teams to ensure timely and accurate billing and final invoices.
• Follow up with clients after events to review event success, address concerns, send formal thank‑you communications, and secure future business opportunities.
• Maintain high standards of professionalism, organization, and service quality while supporting additional duties and special projects assigned.
• Other duties as assigned.

• Bachelor’s degree preferred.
• Minimum of two (2) years of hospitality experience required.
• Minimum of two (2) years of hotel sales and/or event management experience preferred.
• Strong organizational, multitasking, and time‑management skills in a fast‑paced sales environment.
• Excellent verbal and written communication skills with the ability to build and maintain client relationships.
• Experience preparing proposals, contracts, budgets, and Banquet Event Orders (BEOs).
• Proficiency with Microsoft Word, Excel, Outlook, Delphi/Amadeus, and Property Management Systems.
• Knowledge of hotel sales, catering, and event planning processes and procedures.
• Ability to manage relationships with internal departments, clients, vendors, and external stakeholders.
• Strong attention to detail with the ability to coordinate multiple events and priorities simultaneously.
• Ability to meet or exceed individual sales goals established by the Director of Sales & Marketing.
• Ability to influence and collaborate effectively with both internal and external stakeholders.
• Working knowledge of operational workflows, billing procedures, and interdepartmental coordination.
• Ability to analyze event needs and ensure accurate communication of event requirements to operational teams.
• Ability to work collaboratively with accounting and operations teams to ensure accurate and timely billing.
• Professional presentation and customer service skills with a client‑focused approach.
• Ability to travel within the assigned sales region as…