Administrative Assistant to Superintendent

Administrative Assistant to the Superintendent

Position Type:

Secretarial/Clerical

Date Posted:

5/22/2026

Location:

Bound Brook School District

Date Available:

09/01/2026

Closing Date:

until filled

 Additional Information:
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TITLE:

ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT

Qualifications:

* High school diploma required;
Associate's degree or higher preferred.

* Minimum of three (3) years of successful experience in executive secretarial, administrative assistant, or school office operations preferred.

* Demonstrated proficiency in office management systems, word processing, spreadsheets, database management, and automated office technology.

* Exceptional organizational, analytical, interpersonal, and communication skills.

* Demonstrated ability to anticipate needs, manage complex priorities, and work independently in a fast-paced executive environment.

* Ability to exercise initiative, sound judgment, strategic thinking, and discretion while supporting executive leadership.

* Proven ability to manage multiple projects, deadlines, and competing priorities with minimal supervision.

* Demonstrated ability to maintain strict confidentiality and professionalism in handling sensitive information and matters.

* Knowledge of school district operations, Board of Education procedures, and state reporting systems preferred.

* Required criminal history background check and proof of U.S. citizenship or legal resident alien status.

Reports to:

Superintendent

Job Goal:
To provide high-level confidential executive and administrative support to the Superintendent while ensuring the effective and efficient operation of the Superintendent's Office. The Administrative Assistant serves as a trusted executive partner who anticipates needs, manages complex and time-sensitive responsibilities, coordinates district wide administrative functions, and exercises independent judgment, initiative, discretion, and professionalism in support of the Superintendent and district operations.

Performance Responsibilities:

Executive Administrative Support

* Provides confidential executive-level administrative support to the Superintendent and coordinates the efficient operation of the Superintendent's Office.

* Manages and prioritizes the daily operations, workflow, communications, and activities of the Superintendent's Office.

* Maintains the Superintendent's calendar and coordinates appointments, meetings, conferences, interviews, travel, and district events.

* Anticipates administrative and operational needs of the Superintendent and proactively addresses issues to ensure efficient workflow and timely follow-through.

* Independently prioritizes assignments, manages competing demands, and adapts to shifting priorities in a fast-paced environment.

* Monitors ongoing projects, deadlines, and district initiatives to ensure timely completion and follow-up.

* Researches, develops, organizes, and prepares materials, reports, correspondence, presentations, and documentation in support of executive decision-making and district operations.

* Exercises a high degree of initiative and independent judgment in resolving issues and coordinating office operations.

* Screens inquiries, telephone calls, correspondence, and visitors, responding independently when appropriate and routing matters efficiently.

* Maintains a comprehensive understanding of district operations, priorities, procedures, and administrative expectations to effectively support executive leadership.

* Maintains highly confidential records, files, and information in accordance with district procedures and applicable regulations.

Board and District Administrative Support

* Assists in the preparation, organization, and distribution of Board agenda materials, reports, presentations, resolutions, and official district correspondence.

* Supports Board meeting preparation and related administrative processes.

* Coordinates and maintains district records, calendars, directories, agreements, operational documents, and administrative systems necessary for efficient office operations.

* Assists with the preparation and submission of district, state, and federal reports and compliance documentation.

* Coordinates…