Administrative Assistant & Chapel Coordinator Job Bourbonnais area,Illinois USA,Administrative/Clerical

Administrative Assistant and Chapel Coordinator

As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.

The Administrative Assistant and Chapel Coordinator position is a regular full-time, 12-month position. This role is a direct report to the University Chaplain and serves as support for the Office of Spiritual Development while coordinating chapel services and other duties as assigned.

Essential Duties and Responsibilities

Point of contact for Office of Spiritual Development (OSD).

Creates a sense of belonging for the broader university community as well as outside guests who interact with the office.

Support and provide administrative assistance for the OSD staff:

Manage schedule of University Chaplain.
Maintain expense receipts, supports credit card reconciliation and reporting, processes check/reimbursement requests, and tracks budget transfers.
Manage room reservations, facilities work-orders, and catering requests.

Coordinate Chapel:

Speaker scheduling, correspondence, and contracts in conjunction with University Chaplain.
Logistics: travel, housing, and any on-site logistics including hospitality.
Media for chapel and campus digital signage, including Pro-Presenter.
Prepare and host Green Room for Office of Spiritual Development events.

Manage Chapel Attendance Program & Coordinate discipline with Dean of Discipline.

Assign chapel seats.

Manage chapel email correspondence.

Handoff discipline to the Dean of Discipline.

Provide financial assistance for Mission Trips in conjunction with the Shalom Project Director.

Manage all communication from Office of Spiritual Development:

Manage social media accounts with student worker.
Coordinate calendar and communication with office staff.
Manage OSD communication with campus; ie., revival promotion, social media, student ministries, discipleship groups, chapel, etc.

Participate in all staff meetings.

Point person for all OSD graphic design:

Coordinate design work for Spiritual Development events using outside graphic design personnel i.e. Chapel, Chapel Calendar, etc.
Coordinate with student worker design projects for student ministries, D-groups and social media promoting OSD and Shalom Project events.

Supervise OSD student workers.

SUPERVISORY RESPONSIBILITIES Student employees and volunteers.

Knowledge,

Skills and Abilities

Required

A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.

Communicate effectively and courteously with others, including employees, students and the public, in a spirit of teamwork, respect and customer service.

Demonstrate awareness, respect and appreciation for diversity of culture, background, race, sex, political views, expressions of faith, etc. and works well with a variety of people.

By actions, words and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.

Good verbal and written communication skills and concern for people.

Ability to collaborate cross-departmentally and with the office staff.

Proficient in office administration with multiple staff, student workers, and support staff.

Computer literate – Familiar with Microsoft Office, Pro-Presenter, Astra, etc. Training for all programs is provided.

Ability to maintain confidentiality.

Additional Information

EDUCATION Bachelor's degree preferred.

WORK ENVIRONMENT Work from an office located on the balcony level of Ludwig Center. 12-month, non-exempt, fill-time staff position.

SUPPLEMENTAL INFORMATION The salary for this position is $16.00 per hour. Additional considerations may be made for relevant experience and educational background.

Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.