Assistant Registrar

Job Title

Assistant Registrar

Worcester

Registrar

Worcester Polytechnic Institute - WPI

Work alongside the Associate Registrar for Academic Scheduling to create and maintain the university course schedule each year. Serve as primary back‑up for all the Associate Registrar’s duties. Allocate classroom and laboratory space throughout campus. Manage all requests for supplemental classroom reservations.

• Construct and implement the class schedule for the university’s undergraduate and graduate course offerings by adding, removing, and modifying new and existing course sections for all four Academic Year terms and two Summer Session terms in collaboration with Department Heads, faculty, and administrative staff in partnership with the Associate Registrar.
• Maintain course section updates to subtitles, listings and numbers, eligibility rules, meeting patterns, and assigned classrooms.
• Manage course section data in the Workday student information system, including instructor listings, section capacities, reserved seating, waitlists, section clusters, and co‑locations.
• Publish newly‑created course sections and run missing data reports in Workday, making adjustments as needed.
• Work with the course scheduling software to maximize efficiency of space allocation.
• Consult and communicate regularly with departments and faculty regarding academic scheduling issues by reviewing and processing requests, recommending day/time periods based on availability, resolving time conflicts, detecting and resolving discrepancies, and finding locations for urgent relocation requests.
• Provide excellent customer service and accurate information on scheduling procedures and best practices to faculty, students, and staff by monitoring experimental course offerings, alerting departments of policy compliance, proposing and codifying standardized procedures, advising on maximum room capacities, and prioritizing responsibilities during high‑volume times.
• Assign academic spaces for non‑course reservations by reviewing and processing faculty and staff requests, handling cancellations/changes, coordinating with the Events office, and approving requests as applicable.
• Perform general clerical duties including answering the phone, responding to email, attending to walk‑ins, organizing and electronically filing correspondence, establishing contact spreadsheets and other charts, assisting with Commencement, orientation, and other events, keeping documentation up to date, and assisting with email announcements and notifications from the office.
• Perform all other duties and responsibilities as assigned or directed by the supervisor.

• Bachelor’s degree required.
• Two years of experience in higher education, preferably in a Registrar’s Office scheduling setting.
• Salary Grade 5: $49,500 – $52,000 per year (depending on experience). Salary is based on related experience, expertise, and internal equity.
• Compensation at WPI FLSA STATUS United States of America (Exempt).
• WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

WPI offers competitive and comprehensive employee benefit programs, including paid time off, health insurance, life and long‑term disability insurance, retirement savings plans, tuition assistance, flexible spending accounts, and a working environment that prioritizes mental health and well‑being. The community is committed to civility and respect—making inclusion and belonging a reality for everyone on its campus.