Business Manager

Business Manager (part-time, 25 hours per week)

The Business Manager oversees three core areas of the organization: human resources, bookkeeping, and office management. This role ensures accuracy, integrity, and compliance with federal, state, and county regulations while implementing and monitoring financial and human resource policies.

The Business Manager maintains efficient and well-documented organizational processes, handles confidential matters with discretion, and supports a collaborative and mission-driven workplace culture.

• Develop and maintain professional business relationships and serve as the primary liaison to insurance agents, brokers, outsourced accounting partners, vendors, and service providers.
• Manage insurance and vendor processes, including quotes, payments, renewals, and claims.
• Provide senior leadership with updates and recommendations related to office operations and administrative systems.
• Track and manage licenses, insurance policies, contracts, taxes, memberships, and other renewals, ensuring timely administration and payment.
• Maintain secure records of organizational logins, portals, and administrative access information.
• Organize and maintain organizational records, contracts, and administrative files in both physical and digital formats.

• Oversee day-to-day financial and accounting functions and maintain the safekeeping of financial records and contracts.
• Assist with budget preparation, budget tracking, financial reporting, audit preparation, grant management, invoicing, and restricted fund tracking.
• Manage all aspects of accounts receivable, including recording income from sales, donations, online purchases, Pay Pal transactions, and other revenue sources; preparing and delivering weekly bank deposits; recording deposits in accounting software; tracking outstanding payments; and conducting follow‑up communication.
• Manage all aspects of accounts payable, including invoice verification, payment processing, data entry, check preparation, and distribution.
• Collect and accurately record all organizational credit card purchases in Quick Books Online using appropriate general ledger and class accounts.
• Manage payroll processing for bi‑weekly payroll cycles, including employee compensation, time worked, leave balances, deductions, employee updates, and payroll deductions related to taxes, benefits, garnishments, and other required with holdings.
• Train staff members on Quick Books Online and other internal software systems as needed.
• Support other departments with billing and collection processes.

• Ensure the integrity, confidentiality, and accuracy of human resource files, records, and documentation.
• Conduct periodic audits of HR files to ensure compliance and completeness.
• Ensure compliance with federal, state, and local employment laws and regulations, including FLSA, FAMLI, ADA, and EEO requirements.
• Track required workplace postings and regulatory deadlines.
• Manage HR policies and employee handbook updates and ensure staff acknowledgment of revisions.
• Assist with recruitment activities, including job postings and candidate communication.
• Coordinate onboarding processes, including collection of onboarding documents, reference checks, and background checks.
• Oversee statewide background check processes for camp and class staff to ensure compliance with licensing requirements and deadlines.
• Conduct and document exit interviews and communicate significant findings to leadership.
• Administer employee benefits, including insurance and retirement plans, and coordinate annual open enrollment processes.
• Manage the employee performance review program and ensure reviews are completed and documented in a timely manner.
• Collaborate with staff and leadership to create and update job descriptions with consistent formatting and content.
• Serve as the primary point of contact for employee questions and concerns, support workplace conflict resolution, advise managers on performance issues and documentation practices, and respond to questions related to policies, benefits, and hiring procedures.
• Promote a positive, inclusive, and respectful workplace…