Administrative Assistant

Key Responsibilities

• Greet visitors, staff, and guests in a warm, professional manner and manage front desk operations
• Answer, screen, and route incoming calls; manage general office email/voicemail inboxes
• Receive, sort, and distribute mail and deliveries; coordinate outgoing shipments
• Maintain a tidy, organized, and welcoming reception and common area
• Schedule conference rooms and assist with meeting/event setup and coordination
• Order and maintain office supplies and kitchen/pantry inventory
• Provide general administrative support: data entry, filing, document preparation, and correspondence
• Assist staff with travel coordination, expense reports, or calendar support as needed
• Support special projects and other duties as assigned by office leadership

• High school diploma or equivalent required;
  Associate's or Bachelor's degree a plus
• Prior experience in a receptionist, front desk, or administrative support role preferred
• Strong verbal and written communication skills; professional phone etiquette
• Proficiency with Microsoft Office (Word, Excel, Outlook) and general office equipment
• Bilingual English/Spanish strongly preferred given Miami market and international client base
• Excellent organizational skills and ability to multitask in a fast-paced environment
• Discretion and professionalism when handling sensitive or confidential information