Events Project Manager

Events Project Manager Location

Alexandria, VA (NSF Headquarters)

On-Site

Full-Time

Public Trust

Occasional travel may berequiredfor national and international events

Contingent Upon Award

Since 2017, Kymber Consulting Group has been blazing a trail through the consulting landscape, providing solutions across healthcare, defense, and civilian sectors.

We’retrusted advisors for high-visibility, high-impact engagements, rapidly becoming a valued partner within both government agencies and large established firms in the space. Kymber employs a collaborative team approach to deliver high value, tailored, and innovative solutions. Our engagement teams are built to meet each client’s unique needs. Our employees currently support a variety of Defense and Civilian agencies.

We areseekinga highly motivated and experienced Events Project Manager to support the National Science Foundation’s Office of Legislative and Public Affairs (OLPA). The Events Project Manager will oversee the planning, coordination, and execution of high-profile events, conferences, and trade exhibitions that support NSF’s outreach and stakeholder engagement activities.

This role requires strong project management,logistics coordination, and stakeholder engagement skills to ensure successful execution of multiple complex events simultaneously. The Events Project Manager will lead event planning efforts, coordinate vendors and venues, and ensure all logistical, technical, and operational requirements are met.

• Support OLPA outreach initiatives by performing event planning, coordination,logistics management, and documentation activities for conferences, meetings, exhibits, and stakeholder engagement events.

• Develop and document event requirements, schedules,logistics plans, and run-of-show materials to ensure successful planning and execution of internal and external events.

• Coordinate venue requirements, event technology, signage, invitations, registration systems, and event materials to ensure alignment with eventobjectivesand stakeholder expectations.

• Document and track event logistics, inventory requirements, shipping activities, and vendor coordination to ensuretimelydelivery of materials and successful event execution.

• Assistin developing event implementation plans that support large-scale conferences, trade shows, expos, and outreach initiatives.

• Conduct process improvement assessments and recommend enhancements to event planning workflows,logistics coordination processes, and event management procedures.

• Support the development and maintenance of event planning documentation, operational procedures, exhibit management processes, andoutreachresource inventories.

• Assist Government staff with coordination of speakers, moderators, event participants, and external partners to support successful event delivery.

• Collaborate across multidisciplinary teams including communications staff, outreach teams, digital media staff, vendors, and external stakeholders to support OLPA outreach activities.

• Ensure compliance with applicable Federal communication requirements, including Section 508 accessibility standards, NSF branding requirements, and federal event management guidelines.

• These duties directly support OLPA’s mission to engage stakeholders, communicate NSF priorities, and successfully deliver high-impact outreach events and public engagement activities.

• Minimum education:
  
  Bachelor’s degree or higher in Event Management, Communications, Public Relations, Marketing, Business Administration, ora related field. In lieu of a degree, a minimum of three (3) years of relevant experience supporting event planning, outreach coordination, or program management may be considered.

• Minimum experience:
  
  Seven (7) years of professional experience planning and managing large-scale events, conferences, trade shows, or public outreach initiatives, preferably supporting federal agencies, scientific organizations, or large public-facing programs.

• Demonstrated ability to organize, manage, and execute multiple high-profile events simultaneously, including venue…