Assessment Coordinator (Contingent II - Grant Funded

Assessment Coordinator (Contingent II - Grant Funded)

Performs a variety of professional and administrative duties in support of the day-to-day operations of a function or program; executes the details of one or more programs with or without oversight from a director or advisor; assists in program planning and development: interprets, monitors, and analyzes information regarding operating policies and procedures: administers budgets; uses independent judgment, and coordinates academic and/or staff personnel matters.

Resolves problems that have a significant impact on the overall goals of the department. Excludes nonexempt employees, departmental business officers and positions that can be identified with a specific functional area and code.

Responsibilities:

• Data Collection and Analysis
• Collect, enter, and analyze data on student success, retention, and graduation rates to support institutional research goals.
• Gather and evaluate data on academic programs, enrollment trends, and institutional effectiveness.
• Develop and maintain databases and data management systems for Title III and institutional research.
• Conduct data entry into the internal budget management system for contractual, travel, and financial documents.
• Design and conduct research studies that support assessment activities across the university.
• Conduct student outcomes assessment surveys and analyze results.
• Produce a data calendar for the unit that explicates when and what kind of data needs to be collected.
• Assessment and Evaluation
• Coordinate and oversee Title III assessment efforts in alignment with institutional goals.
• Develop and implement assessment plans, strategies, and procedures for Title III initiatives.
• Conduct program reviews and evaluate the effectiveness of Title III activities.
• Analyze assessment data and produce reports and recommendations for continuous improvement.
• Assist in coordinating and facilitating external evaluations and site visits, including serving as a primary point of contact for external evaluators.
• Prepare materials and documentation required for external evaluations and site visits.
• Implement recommendations and action plans resulting from external evaluations.
• Implement a program assessment calendar of activities to be performed on a cyclical basis for all focus areas.
• Strategic Planning and Decision Support
• Provide data-driven insights and recommendations to inform institutional decision-making processes.
• Collaborate with departments and committees to align assessment efforts with Title III and university goals.
• Provide insight into initiatives for annual grant year meetings with the Provost.
• Assist in creating infrastructure for departments and schools through Title III initiatives within Bowie State University.
• Facilitate the incorporation of assessment outcomes and results into the institutional planning process.
• Grant Management and Reporting
• Assist in coordinating and managing Title III grant activities and initiatives.
• Ensure compliance with grant requirements and federal regulations throughout all phases of program execution.
• Prepare and submit required reports and documentation to the Title III Director, including the Annual APR, Semi-Annual Reports I & II, and Phase II Plans.
• Monitor Title III initiatives and evaluate their impact on student success and institutional effectiveness.
• Provide monitoring and evaluation services for assigned Title III activities.
• Provide technical assistance for assigned Title III activities.
• Collaboration and Communication
• Collaborate with Activity Directors and Points of Contact (POCs) across the institution to promote a culture of assessment and ensure program impactfulness.
• Communicate assessment results and recommendations to senior leadership, activity directors, POCs, and the Title III team.
• Serve as a liaison between Activity Directors and the Title III Director.
• Represent the institution at conferences, meetings, and professional events related to Title III, assessment, data analytics, and institutional effectiveness.
• Assist in content creation for masterclasses, workshops, training sessions, and the annual retreat for Activity Directors and POCs.
• Assist in expanding the Teams ecosystem by creating new hubs and channels for the Title III community and department.
• Serve on standing and ad hoc committees as assigned.
• Professional Development and Training
• Develop and promote indirect and quantitative assessment methodologies, data analysis, and data-driven decision-making.
• Provide guidance and support to Activity Directors and POCs on assessment practices and strategies.
• Stay current with best practices and trends in assessment and institutional effectiveness.
• Participate in professional development opportunities closely aligned with assessment and/or data analytics.
• Policy Development and Implementation
• Participate in developing and implementing policies and procedures related to assessment and institutional effectiveness.
• Assist with program evaluation and reviews in compliance with university and federal…